CONF: 2027 & 2028 BCA Investigations Conference

The Minnesota Department of Public Safety, Bureau of Criminal Apprehension (BCA) is requesting proposals for conference services for the 2027 and 2028 Investigations In-Service Training Conference, with responses due by 2:00 PM on October 22, 2026 through the SWIFT Supplier Portal. The venue must be located within the seven-county Metro area, within 60 miles of BCA headquarters at 1430 Maryland Avenue, St. Paul, Minnesota. Casinos are excluded due to conflict of interest with the Department of Public Safety's Alcohol and Gambling Enforcement division.

Preference points of up to 120 points may be awarded to vendors certified as Targeted Group, Economically Disadvantaged Business, or Veteran-Owned businesses under Minnesota Statutes 16C.16.

The scope encompasses lodging (60 single-occupancy rooms for two nights), comprehensive meeting facilities including a general session room accommodating 230 attendees with round-table seating, registration area (minimum 50 x 50 feet), breakout rooms, mothers' room, prayer room, dining room, and exhibitors' area. Catering must cover breakfast, lunch, afternoon breaks, and all-day beverage service across two days. Audio-visual equipment with technical support and complimentary shuttle services between lodging, conference, and parking facilities are required. The 2027 conference runs January 27–28 (check-in January 26) and the 2028 conference January 26–27 (check-in January 25). The contract term runs November 15, 2026 through March 31, 2028, with an option to extend up to an additional three months.

Evaluation occurs in three phases: Phase 1 assesses mandatory requirements (pass/fail); Phase 2 scores on state-terms acceptance (100 points), cancellation policy (100 points), and cost (800 points); Phase 3 applies best-value determination. The State does not guarantee minimum attendance and prices remain firm if actual attendance falls below the estimated 230. The State reserves the right to inspect facilities before award and reject based on condition issues. Evaluation and selection are anticipated by November 5, 2026. Questions are due by 2:00 PM on October 6, 2026 to karen.mcintyre@state.mn.us. Contractors must carry Commercial General Liability ($2 million per occurrence), Commercial Automobile Liability ($5–10 million per occurrence), and Workers' Compensation insurance, and comply with ADA standards, Hotel and Motel Fire Safety Act, and Minnesota Clean Indoor Air Act requirements.