CONF__2027___2028_BCA_Investigations_Conference.pdf
PDF 30 KB Posted
- Attached to
- CONF: 2027 & 2028 BCA Investigations Conference
- Solicitation number
- 2000018692
- Issued by
- Ramsey County, Minnesota
About this file
This is a formal Request for Proposal (RFP) from the Minnesota Department of Public Safety's Bureau of Criminal Apprehension (BCA) seeking contractor responses to provide conference services for the 2027 and 2028 BCA Investigations In-Service Training Conference. The solicitation requests comprehensive event services including meeting room facilities, catering, and lodging for an estimated number of attendees. The event must be located within the seven-county Metro area, within 60 miles of the BCA headquarters at 1430 Maryland Avenue, St. Paul, Minnesota. Questions regarding the solicitation must be submitted by 2:00 PM on October 6, 2026, with responses posted as addenda. All responses must be submitted electronically through the SWIFT Supplier Portal before the deadline of 2:00 PM on October 22, 2026; faxed or non-electronic responses will not be accepted. The State does not guarantee a minimum number of lodging rooms or meals, and contract prices shall not be adjusted if attendance falls below the estimate.
Responders must complete and submit Attachment A (Responder Declarations), Attachment B (Exceptions to State's Terms and Conditions, if applicable), Attachment D (Responder Forms - Workforce and Equal Pay Declaration), Attachment E (Responder Information Form), and Exhibit D (Price Schedule) as part of their response. Bidders are encouraged to review the Sample Contract and all exhibits, particularly Exhibit C and Exhibit C, Supplement 1, which contain detailed event specifications. The solicitation includes diversity and inclusion questions regarding Minnesota small business certification eligibility. Vendors requiring assistance with SWIFT system registration or navigation may contact the Vendor Assistance Helpdesk at 651.201.8100, Option 1. The solicitation contact is Karen E. McIntyre at karen.mcintyre@state.mn.us or 651.201.3124.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Event_No._18692_RFP_Attachments_fl.pdf | ||
| Event_No._18692_Sample_Contract___Exhibits_fl.pdf | ||
| Event_No._18692_RFP_Content_fl.pdf | ||
| Event_No._18692_Exhibit_D_-_Price_Schedule.xlsx | XLSX spreadsheet |
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Text version
Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.
PURPOSE: The purpose for this Solicitation (RFP) is to receive responses and award a contract(s) with a Contractor(s) to provide for the 2027 and 2028 Bureau of Criminal Apprehension Investigations In-Service Training Conference for the Minnesota Department of Public Safety (DPS). The event specifications are detailed in Exhibit C, including Exhibit C, Supplement 1, of the Sample Contract.
The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. The contract prices shall not be adjusted if the number of attendees falls below the estimate.
Limitations on geographic location: Located in the 7 County Metro area within 60 miles from BCA 1430 Maryland Ave St. Paul MN 55106.
SUBMITTING QUESTIONS: Questions should be emailed to karen.mcintyre@state.mn.us by 2:00 PM on October 6, 2026.
Responses will be posted to the solicitation by an addendum.
SWIFT HELP DESK. Responders needing help with registration or assistance navigating the SWIFT system may contact the Vendor Assistance Helpdesk at 651.201.8100 Option 1.
Note: You must submit all responses electronically through the SWIFT portal. OSP does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all solicitation documents.
General Comments
* Review the following documents prior to submitting a response:
1. Event Details
2. Event No. 18692 Solicitation Content
3. Event No. 18692 Solicitation Attachments
4. Event No. 18692 Sample Contract & Exhibits
5. Event No. 18692 Exhibit D Price Schedule
Complete and upload the following completed documents as a part of your response:
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State’s Terms and Conditions, if applicable
3. Attachment D: Responder Forms - Workforce and Equal Pay Declaration Page
4. Attachment E: Responder Information Form
5. Exhibit D: Price Schedules
Response Document Notes:
* Please attach each document only once.
* The special characters on the upper-case number keys should not be used in either the attachment name or the file name of the attachment. This includes these characters: ~ ! @ # $ % ^ & * ( ) . Also do not use – but use _ instead.
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 1 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload Attachments A, B, D and E attachments here.
1. Attachment A: Responder Declarations
2. Attachment B: Exceptions to State’s Terms and Conditions, if applicable
3. Attachment D: Responder Forms - Workforce & Equal Pay Declaration Page
4. Attachment E: Responder Information Form
If your company has been issued a Workforce Certification by MN Dept. of Human Rights, please attach the certificate here.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 2 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Attach completed Exhibit D - Price Schedule here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
Attach any additional documents you would like to submit with this response.
Required: No Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 3 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details No Bid:
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: No Reserve Price: No
Description: Conference Event: Meeting Room, Catering and Lodging
Question Response
DO NOT SELECT: ‘I DECLINE TO BID ON THIS LINE’
Selecting this box may cause your response to be rejected.
However, the system still has a requirement when you submit your proposal to enter a dollar figure for the line-item bid price. Enter in $0.01.
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 4 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 5 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Conference Event: Meeting Room, Catering and Lodging
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 09/22/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 6 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: McIntyre,Karen E Phone: 651/201-3124 Fax #:
Email: karen.mcintyre@state.mn.us
Event ID Format Type Page G0210-2000018692 Sell RFx 7 Event Round Version 1 1 Event Name CONF: 2027 & 2028 BCA Investigations Conference Start Time Finish Time
09/21/2026 13:09:00 CDT 10/22/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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