Concrete patch Supplies-Sawyer-I-94

The State of Michigan Department of Transportation (MDOT) issued Request for Proposal No. 071I on April 27, 2018, to procure concrete patch supplies for I-94 Eastbound between mile markers 23 and 27 in the Sawyer area. The procurement seeks four primary supply items: 600 units of epoxy coated smooth dowels (1.25" x 18"), 25 units of two-part epoxy adhesive with nozzles (53 oz, specifically Adhesive Technologies Ultrabond brand), 10 units of curing compound in 5-gallon pails, and 200 units of metal crimp dowel caps (1.25"). All non-branded products must comply with MDOT 2012 Standard Specifications for Construction, and the contractor must deliver all materials within 14 calendar days of order receipt to the MDOT-Sawyer Garage. Required qualifications include maintaining a toll-free customer service line available 8 a.m. to 4 p.m. EST with 30-minute initial response times and on-site service within four hours when required, as well as obtaining all necessary Michigan business licenses and permits. Contractors must maintain commercial general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, plus umbrella or excess liability insurance of $5,000,000. The evaluation will be determined by best value to the State based on low bid, with awards made to responsive and responsible bidders offering the lowest price. Bidders were required to submit written questions by 3:00 p.m. Eastern on April 30, 2018, with answers posted by May 1, 2018, and all proposals were due by 3:00 p.m. Eastern on May 3, 2018, submitted electronically through the Michigan SIGMA VSS system in modifiable formats. The anticipated contract begin date is May 10, 2018.

The solicitation contains no set-aside designations or restrictions on organizational types, allowing all qualified vendors to respond, though the contract is extended to MiDEAL members (local units of government, school districts, universities, community colleges, and nonprofit hospitals) at the same prices and terms. No incumbent vendors or current contractors are identified in the procurement documents. Pricing must remain firm for the entire contract term, with adjustments permitted only upon written request supported by documented evidence of actual cost changes subject to mutual negotiation within 30-day review periods. The State will process payment through purchase orders via electronic funds transfer within 45 days of invoice receipt, with all deliverables provided F.O.B. destination and transportation charges paid by the contractor. Contractors must pay an administrative fee of 1% on all payments and submit itemized purchasing activity reports within 30 days from the last day of each calendar quarter. No specific budget range or award value is stated in the procurement documents, with pricing to be determined through competitive bidding based on the quantities and specifications outlined in Schedule B.