Concession Supplies

Abilene Independent School District is soliciting proposals for concession supplies for Shotwell Stadium and Annex, with proposals due June 17, 2026 at 11:00 a.m. CT. Texas resident vendors may receive preference in case of tied bids if they explicitly claim such preference; evaluation includes whether the vendor or its parent company maintains a principal place of business in Texas or employs at least 500 persons in the state, and M/WBE compliance impact factors into the best-value assessment.

The scope covers popcorn and packaging supplies, condiments, food items including chili and sausage links, chicken sandwiches with heated delivery containers, and a comprehensive beverage package featuring Coca-Cola and Pepsi products in various formulations and bottled water. Quantities range from single units to 850 cases for certain beverages and are estimates only; orders will be placed on an as-needed basis. The district requires a minimum of two months expiration date on all products and will not accept expired items or those nearing expiration.

The contract term is one year from August 1, 2026 through July 31, 2027, with options to renew annually for three additional one-year terms if mutually agreed upon. Pricing must be submitted as a fixed flat fee inclusive of all costs, overhead, and profit; vendors are encouraged to propose a percentage discount off MSRP or list price for items not individually listed. The district reserves the right to award to a single vendor or multiple vendors based on best value, considering purchase price, vendor reputation, quality of goods and services, extent to which items meet district needs, past vendor relationships, and total long-term cost.

Questions are due June 8, 2026 at 2:00 p.m. CT. Vendors must submit a W-9 form and Conflict of Interest Disclosure Statement with their proposals.