Bid Invitation (30).pdf

017, 25-26

Concession Supplies

Issue Date: 5/22/2026

Questions Deadline: 6/8/2026 02:00 PM (CT)

Response Deadline: 6/17/2026 11:00 AM (CT)

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Event Information

Number: 017, 25-26 Title: Concession Supplies Type: Competitive Sealed Proposal Issue Date: 5/22/2026 Question Deadline: 6/8/2026 02:00 PM (CT) Response Deadline: 6/17/2026 11:00 AM (CT) Notes: The Abilene Independent School District is soliciting proposals for Concession Supplies as more fully set out in the Scope of Work and Specific Conditions, Specifications and Pricing sections of this proposal.

Proposal Submission Instructions Completed sealed proposals for Proposal 017, 25-26 for Concession Supplies must be received on or before 11:00 am June 10, 2026, either by submitting the Proposal electronically through the district's designated website or by hard copy submission as set out below. Where instructed, attach/upload required separate documents in the Response Attachment tab. LATE PROPOSALS WILL NOT BE

ACCEPTED.

Electronic Proposal Submission:

The District is now accepting electronic proposal submission and is requesting that vendors register and submit proposals electronically via the following website:

www.abileneisd.org/ionwave

There is no cost to the Vendor to register or use the electronic proposal submission option.

Bid Attachments

Terms and Conditions for Standard RFPs 9-1-2025A.pdf Download

Terms and Conditions for Standard RFPs 9-1-2025A

W-9_001 (1).pdf Download

W-9

Conflict of Interest Disclosure Statement - Sept 2025.pdf Download

Conflict of Interest Disclosure Statement

Conflict of Interest Form (CIQ)_001.pdf Download

Conflict of Interest Form (CIQ)

Tariff Information (6).pdf Download

Tariff Information

Requested Attachments

Conflict of Interest Form (CIQ) (Attachment required)

Refer to Attachments for the CIQ Form

W-9 (Attachment required)

Refer to Attachments for the W-9 Form

Deadline: 6/17/2026 11:00 AM (CT) 017, 25-26Page 2 of 33 pages https://abileneisd.ionwave.net//extract.aspx?e=hfSPom-Ub4t9hb1wIYjopTaKsC2zuMz1GSqmkcvDA9pJVwQKAMsATnGsyvhYJbNp4Qv~1JO1qGv6p8mOMR4lPA https://abileneisd.ionwave.net//extract.aspx?e=LQpPnUf30M~OUtYWY8tiEv2GnYUPK9JHx79hJ8sEbCrIQGkkKy6ht5T70B~gkfq7gRv-BQnLL-ROJyhz1GR3dA https://abileneisd.ionwave.net//extract.aspx?e=3twfDA5cAfE5H0Maa1fMurbpYBbuscb-s54Y1uHGelhzmF4DDnvY~i4HA~gndiraat~spfthO3pdnrmSat714A https://abileneisd.ionwave.net//extract.aspx?e=rE5m~14TiPmjD0T9OmUlQnMV8cRweHB36i8wNoeCku7Sj3MX3on4Wb8WHtCPKxU4evVOFTFgRAVHdtoVp1JpPw https://abileneisd.ionwave.net//extract.aspx?e=xYrZuq70w6C8ZSxHSqFGSZjvQ2A9OPUI2IvCRwMbaprqX3FuTqYe-3120nqIDb50W9p6CEinreY8zc2rlknqiw

Product List if Different from Specifications

Attach a product list if different than specifications.

Bid Attributes

1 AISD DEMOGRAPHICS

Abilene Independent School District (hereafter referred to as AISD or the District) is located in Abilene, Texas. The District serves approximately 14,200 students with 25 campuses not including various departments.

2 NOTICE OF INTENT

It is the intent of the Abilene ISD (AISD or the District) to award one or more Contracts as a result of this Request for Proposals (RFP).

Products and/or services considered for award shall equal or exceed a minimum quality level of industry standards as defined with the Scope of Work and Specifications and Pricing Form of this proposal, and shall comply with all applicable federal, state, and local technical, environmental, and performance standards and specifications.

3 DEFINITIONS: In this RFP and in the Contract, the following terms are defined as follows:

“AISD, the District, and/or government entity” refers to Abilene Independent School District.

“Best Value” means the method by which a contract, if any, is awarded, in accordance with applicable laws, rules, and regulations.

Best Value includes but not limited to multiple parameters, including experience, references, quality of Vendor’s product(s) and/or services, and price, as detailed in Evaluation and Award section.

“Contract” means an agreement entered into between the District and a vendor as a result of this RFP. The Contract consists of the

Request for Proposals, including all Addenda, Vendor’s Proposal that is satisfactory to the District, and the District’s Contract form(s), which may include, but are not limited to, a written contract, an agreement letter, award letter (formal or email) or a purchase order.

“Price" shall be a flat (fixed) fee. Proposer’s pricing must be a fixed price inclusive of, but not limited to, all costs, overhead, and profit.

“Cost plus percentage of cost” pricing shall not be employed. Where unit and extended pricing are required in this proposal, where there is an error in the extension cost, the unit cost shall prevail.

If the proposal is based on a percentage discount structure, the discount percentage must be fixed for the term of the contract.

“Proposer” refers to the person/firm that submits the proposal to this RFP.

“Project” means the Scope of Work for furnishing goods and services as outlined in this RFP.

“Proposal” refers to the documents submitted by a Proposer that addresses the scope and requirements of this RFP.

“Purchase Order” or “PO” means the agreed-upon purchase order between AISD and the Vendor. Special terms and conditions agreed to by the Vendor and AISD may be added as addendums to the PO, including such items as requirements concerning certificates of insurance, and bonding. Purchase Orders from Abilene ISD will be made through email or by fax.

“RFP” refers to this Request for Proposals.

“Responsible Vendor” means a vendor with adequate financial resources (or the ability to obtain such resources), who can comply with the delivery requirements, and who is a qualified and established firm regularly engaged in the type of business that provides the goods and/or services herein.

“Responsive Proposal” refers only to those proposals that comply with all material and administrative aspects of this RFP.

“Scope of Work” is set forth in Scope of Work and Specifications section.

“Vendor” refers to the person(s )/entity(ies) to whom a contract is awarded pursuant to this RFP.

Singular terms shall include the plural and vice versa. A gender reference includes both genders.

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4 PROPOSAL PROCESS

5 General Information:

The following instructions by the District are intended to afford proposers with an equal opportunity to participate in the proposal process and to provide a predetermined set of criteria representing the District’s business and service requirements. This proposal is governed by the Texas Education Code (TEC), other applicable Texas state statutes, federal statues and all local AISD Board of

Education (Board) policies.

6 Must Attach:

Be sure to upload all required documents and forms to the "Response Attachment" tab.

7 Introduction:

There are attributes, including this one, associated with this proposal. Some are notes and require no response, but some have a required response. *** Please select each page on the right hand side of the bar below (at the bottom of this list of attributes) in order to view the next page of Bid Attributes.

8 Communications Statement

Contact between vendors and AISD personnel during the proposal process or evaluation process is prohibited. Any attempt by vendors during the proposal process to contact AISD personnel may result in disqualification. All communication shall go through the

Purchasing Department during this competitive process. All questions received and the corresponding answers will be distributed to all bidders. No verbal responses will be provided. The deadline for questions about this proposal is stated in the Event Details and the district will not respond to questions after this time and date. Response to questions will be posted in the form of an addendum to this proposal. The vendors will be responsible for checking the website for any posted addenda.

9 Vendor Communication Process

All vendor communications must be directed in writing to:

Lisa Metcalf

Director of Purchasing

Abilene ISD lisa.metcalf@abileneisd.org

Financial Responsibility:

Proposer shall pay all costs related to the preparation and submission of its Proposal.

Proposal Submission:

AISD prefers responses to be submitted online via the ION Wave Electronic Bidding System.

Submissions may be submitted manually. Manual submissions must be delivered to the Purchasing Department in a sealed envelope by the date and time stated. No fax or email submissions will be accepted. Manual submission shall consist of one (1) original hard copy delivered to the address below. For any questions, please contact the Purchasing Department at 325-690-3601.

Abilene Independent School District

Purchasing Department

3757 Amarillo Street

Abilene, Texas 79602

The outside of the envelope (or other package or container) must bear the following information in clear and legible form:

a) In the upper left-hand corner: print the full name and address of the bidding entity, and the name and telephone number, including area code, of the person to contact with questions about the proposal submission, and

b) In the lower left-hand corner: “Proposal Enclosed,” the proposal name, proposal number, and submission deadline indicated on the Notice of Invitation to Bid.

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Responsive Proposal:

To be deemed responsive and qualify for evaluation, a Proposal must be timely submitted and must materially satisfy all mandatory requirements identified in this RFP. Late Proposals will not be considered. Abilene ISD is not responsible for lateness for any delivery method of a Proposer's submittal.

Discussions / Negotiations:

AISD may conduct discussions/negotiations with Proposer(s); however, AISD reserves the right to award a contract without discussions/negotiations. AISD will determine the competitive range, if any, which may include only those initial Proposals that AISD determines have a reasonable chance of being awarded a contract. Negotiations, if any, will not consist of a back-and-forth exchange resulting in a contract, but rather will seek clarification or obtain equivalent elements. If AISD conducts discussions/negotiations, Proposer may be required to submit a best and final offer as early as 24 hours after completion of negotiations/discussions. If AISD does not receive your best and final offer by the time set by AISD during discussions/negotiations, AISD will use your originally submitted Proposal for further evaluation and award recommendation.

Interviews:

At the District’s discretion, AISD may invite one or more Proposers to interview based on a pre-defined agenda and timeline. Said Proposer(s) will be notified by e-mail if the District determines that such demonstrations and interviews are needed. Proposer(s) shall demonstrate their competence, qualifications and/or ability to satisfy the District’s RFP requirements. All expenses associated with the interview will be at the Proposers expense.

Retention of Proposal Documentation:

All Proposal materials and supporting documentation submitted in response to this RFP becomes the permanent property of AISD and will not be returned to Proposer.

Reservation of Rights:

AISD reserves the right to:

Cancel this RFP in whole or in part, at the sole discretion of AISD.

Accept, reject, or negotiate modifications in any terms of Proposal or any parts thereof.

Reject and/or disqualify any or all Proposals received, award contracts for individual products or services as may appear advantageous, and negotiate separately in any manner necessary to serve AISD’s best interests.

Not award this proposal.

Waive any formalities, technicalities, or other defects if deemed in the best interest of AISD; request clarification and/or correction for the purpose of eliminating minor errors, clerical errors, and/or non-substantive irregularities.

Be the sole judge of quality, make all decisions regarding this RFP, including, without limitation, the right to decide whether a

Proposal substantially complies with the requirements of this RFP.

Change delivery locations during the RFP/Contract period. AISD may add and/or delete locations as necessary without change to the pricing of goods and/or services for the length of the RFP/Contract period.

EVALUATION AND AWARD

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Evaluation Factors:

AISD will conduct a comprehensive, fair and impartial evaluation of all Proposals and will analyze each Proposal to determine overall responsiveness and completeness as defined in Scope of Work and Specifications and Pricing sections. The District, in its sole discretion, may deem a Proposal non-responsive if Proposer fails to comply with the instructions in this RFP or submits an incomplete Proposal. AISD may, in its sole discretion, eliminate non-responsive proposals from further evaluation.

Criteria # Criteria Description

1 the purchase price

2 the reputation of the Proposer and of the Proposer’s goods or services

3 the quality of the Proposer’s goods or services, as applicable

4 the extent to which the goods or services meet the District's needs

5 the Proposer’s past relationship with the District

6 the impact on the ability of the District to comply with laws and rules relating to historically underutilized businesses - M/WBE analysis

7 the total long-term cost to the District to acquire the Proposer’s goods or services

8 for a contract for goods and services, other than goods and services related to telecommunications and information services, building construction and maintenance, or instructional materials, whether the vendor or the vendor's ultimate parent company or majority owner: (A) has its principal place of business in this state; or (B) employs at least 500 persons in this state

9 other relevant factors

Preferences:

AISD may apply applicable preferences for Texas resident Vendors in the event of a tie bid. Vendor must explicitly claim preferences.

See Tex. Gov’t Code § 2252.001-.004.

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Conflict of Interest:

EDGAR Conflict of Interest Requirements

In accordance with federal EDGAR requirements, 2 CFR § 200.318(c)(1), no employee, officer, agent, or board member with a real or apparent conflict of interest may participate in the selection, award, or administration of a contract supported by the federal award. A conflict of interest includes when an employee, officer, agent, board member, or any member of their immediate family, their partner, or an organization that employs or is about to employ any of the parties indicated herein, has a financial or other interest or a tangible personal benefit from an entity considered for a contract.

An employee, officer, agent, or board member of the District may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors. However, through the District's written procedures, the District sets a de minimis amount per year for items that are unsolicited and of minimal value and promotional items.

Violations of this standard by an employee will be reported to the Superintendent's Office and addressed through the District's personnel policies. Violations of this standard by an officer or the Superintendent shall be addressed to the Board President and addressed through the District's Board policies.

Non-Federal Conflict of Interest

Conflict of Interest instructions for non-federal are included as an attachment to this RFP.

Similar Products:

Whenever AISD refers to a product by describing a proprietary product or by using the name of a manufacturer or brand name, the term “or equal” if not inserted shall be implied, as applicable. The specified product shall be understood as indicating type, function, minimum standard of design, efficiency and quality desired and shall not be construed as to exclude other manufactured products or comparable quality, design and efficiency, as applicable.

Non-Exclusivity and Multiple Awards:

Any Contract resulting from this RFP is non-exclusive. AISD reserves the right to make no awards or award one or more Contracts, in part or in whole, to a single Vendor or to multiple Vendors, and Vendors should take this into account when submitting proposals.

Disqualification:

Proposer may be disqualified before or after AISD opens proposals upon evidence of collusion with the intent to defraud, upon evidence of intent to perform other illegal activities for the purpose of obtaining an unfair competitive advantage, upon evidence of debarment and suspension, or upon indebtedness to the District. Non-Responsive Proposals and deviations/exceptions stipulated in

Vendor’s response may also result in disqualification.

Financial Information:

Proposer may be required to submit a current audited financial statement. The District will determine the necessity of financial information. In the event Proposer does not have an audited statement, other information such as an unaudited statement or copies of Proposer’s federal income tax returns, with all amendments, may be required.

Award of Contract:

In accordance with applicable laws, rules, and regulations for public procurement, any award(s) will be made to the Responsible

Vendor(s) whose Proposal(s) is/are determined to be the Best Value to AISD. Any contract awarded pursuant to this RFP will be a firm price.

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Formation of Contract:

An RFP does not become a contract unless and until it is accepted and approved by AISD.

An electronically submitted Proposal or signed Proposal constitutes an offer to Contract with AISD to provide the goods and/or perform the services specified in this RFP thus eliminating the need for the formal signing of a separate contract. No Vendor shall obtain any interests or rights in any award until the District provides the Vendor an award letter or Purchase Order.

a) AISD does not automatically sign Vendor contract forms. In the event that AISD awards a project to Vendor and Vendor requests changes to the District’s standard Contract form, the District reserves the right to cancel the award, re-award the project to an alternate Proposer or review/amend a separate contract as long as it does not conflict with the RFP.

b) In the event of a license agreement or other contract document requested by Vendor for execution, AISD reserves the right to review and to amend such document at AISD’s discretion.

SCOPE OF WORK AND SPECIFICATIONS

The Abilene Independent School District's intentions are to establish one or more contracts with highly qualified Vendors for

Concession Supplies for Shotwell Stadium and Annex. Vendors shall, at the request of Abilene ISD provide these products under the terms of this proposal set forth herein.

This contract shall be for the period of one (1) year August 1, 2026 through July 31, 2027, with the option to renew on an annual basis thereafter for three (3) additional one year terms if mutually agreed upon by both parties.

Pricing for this proposal is based on line item pricing of the individual items listed in the bid lines. Vendors that are awarded one or more line items for this RFP will have the opportunity to be awarded the percentage discount from list price or MSRP. This will allow the district the ability to purchase other items that are not listed in this RFP at a percentage discount. A percentage discount is typically based on a quantity of one (1); therefore, allowing a more favorable discount when purchased in larger quantities. A zero percentage discount is permitted but vendors are encouraged to propose the best discount they feel necessary to compete with other vendors to provide the greatest benefit to Abilene ISD.

Abilene ISD shall not deliver products that are expired or nearing expiration. Only items with a minimum of 2 month expiration date will be accepted.

The district will work with awarded vendors on delivery instructions and location once the contract is awarded.

Vendors that are providing a response for the beverage section of this RFP, this contract will not be used to procure water for graduation. Abilene ISD reserves the right to use other means to secure water for graduation events, no exception.

Vendors proposing products different from specifications shall attach product information in the Response Attachments tab.

The quantities listed in this proposal are estimates only; orders will be placed on an as needed basis. Vendors shall not hold the

Abilene ISD responsible for anticipated or unanticipated profits for any products related to this contract.

Abilene ISD reserves the right to accept or reject any items included by Vendor in this proposal. Awards will be made to the successful

Vendor(s) based on overall best value to the District; therefore being a multiple award contract.

A Purchase Order will be issued to the successful Proposer(s) for anticipated product(s) in advance of delivery. Vendor will only be paid for products that are awarded, requested by the District, and delivered at the scheduled time and date. Vendors shall NOT deliver any product(s) to Abilene ISD or allow district employees to pick up merchandise without a “signed” Purchase Order from the Director of Purchasing.

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CERTIFYING OF PROPOSAL

The Proposer who certifies this proposal on the supplier information page has carefully examined all instructions, requirements, specifications, terms, and conditions of the RFP and Contract and certifies:

1. It is a reputable company regularly engaged in providing goods and/or services necessary to meet the requirements, specifications, terms, and conditions of the RFP and Contract.

2. It has the necessary experience, knowledge, abilities, skills, and resources to satisfactorily perform the requirements, specifications, terms, and conditions of the RFP and the Contract. Further, if awarded, Proposer agrees to perform the requirements, specifications, terms, and conditions of the RFP and Contract.

3. All statements, information, and representations prepared and submitted in response to the RFP are current, complete, true, and accurate. Proposer acknowledges that AISD will rely on such statements, information, and representations in selecting the successful proposer(s).

4. That the prices quoted shall be AISD’s pricing for the product and/or service.

5. It is not currently barred or suspended from doing business with the Federal government or any of their respective agencies.

6. It shall be bound by all statements, representations, warranties, and guarantees made in its Proposal.

7. Submission of Proposal indicates the Proposer’s acceptance of the evaluation technique and the Proposer’s recognition that some subjective judgments may be made by AISD as part of the evaluation.

8. That all of the requirements of the RFP and Contract have been read and understood. In addition, AISD will assume Proposer’s compliance with all requirements, terms, and conditions if not otherwise noted in the Exceptions.

9. Proposer acknowledges that the Contract may be canceled if any conflict of interest or appearance of a conflict of interest is discovered by AISD, in its sole discretion.

10. All purchase orders must be duly authorized and executed by AISD and subject to the terms and condition of the RFP and

Contract.

This is only for vendors submitting by manual submission (not electronically through Ion Wave): The authorized representative must manually sign the supplier information page to certify proposal or the proposal will be disqualified.

VENDOR CONTACT PERSON

Vendor contact person, phone number and email address:

(Required: Maximum 1000 characters allowed)

VENDOR EMAIL ADDRESS

Vendor email address to receive PO:

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VENDOR FULL TIME EMPLOYEES

Number of Full Time Employees:

(Required: Numbers only)

RESIDENT BIDDER

Is Vendor a Resident Bidder?

A resident bidder refers to a person whose principle place of business is in the State of Texas; including a vendor whose ultimate parent company or majority owner has its principle place of business in this State.

Please Select YES NO (Required: Check only one)

VENDOR PRINCIPAL PLACE OF BUSINESS

City and State of Vendor's Principal Place of Business:

If not Texas, does the state have preferential treatment on bids?

If yes, what percentage?

VENDOR YEARS OF BUSINESS:

Number of Years Vendor has been in Continuous Operation:

(Required: Numbers only)

VENDOR BUSINESS NAME:

Number of Years Vendor has been in business under present business name:

(Required: Numbers only)

VENDOR - OPERATING UNDER ANOTHER NAME

Has Vendor conducted business with the district under another name?

If yes, please provide other name(s):

If no, indicate N/A:

VENDOR BUSINESS WITH AISD:

Number of Years doing business with Abilene ISD:

(Required: Numbers only)

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VENDOR - PARENT COMPANY

Does Vendor have a parent company or subsidiary that currently conducts or that has previously conducted business with Abilene

ISD?:

VENDOR EXPERIENCE:

Does the Vendor have experience with other school districts? If yes, please list names of school districts.

(Optional: Maximum 4000 characters allowed)

VENDOR - PURCHASING COOPERATIVES

Does Vendor currently have approved contract with any purchasing cooperative? (Examples include: TASB Buyboard, TIPS, Choice

Partners)

If so, please list name of co-op and contract number:

(Required: Maximum 4000 characters allowed)

VENDOR AND DISTRICT EMPLOYEES

Does the Vendor have any Owners, Principal Shareholders or Stockholders, Officers, Agents, Salespeople or key employees who are district employees or who are members of a district employee's immediate family who either work or who may potentially work on this contract with the district?

If yes, please list names and titles:

If no, please indicate N/A:

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VENDOR - BOARD MEMBERS

Does Vendor have any owners, principle shareholders or stockholders, officers, agents, salespeople or key employees who have been members of the Abilene ISD Board of Trustees during the last 5 years?

If so, please provide name(s) and title(s):

If no, please indicate N/A:

VENDOR - EMPLOYEE OF AISD

Does any officer, partner, owner, sales representative and/or spouse work for Abilene ISD?

Please Select YES NO (Required: Check only one)

VENDOR AUTHORIZED AGENTS:

Names of Authorized Agents, including any person or entity authorized to "act with" or "act on your behalf", such as consultants, sub-contractors, re-sellers, lobbyists, confidants, etc., whether compensated or not compensated:

VENDOR LITIGATION

Has Vendor (including any owner, principal shareholder or stockholder, officer, agent, salesperson, or employee) been involved in past, pending, or present litigation involving the district or another governmental entity? If yes, please provide the style and status of the case as well as the type of litigation:

VENDOR PROVIDED GOODS

Please check one of the following:

Vendor provides good/services with own work force

Vendor purchases goods directly from mfg/supplier (Required: Check only one)

VENDOR - EQUAL OPPORTUNITY EMPLOYER

Do you advertise as an equal opportunity employer?

Please Select YES NO

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VENDOR EQUAL OPPORTUNITY EMPLOYER

Do you have a written non-discriminatory policy of employment:

Please Select YES NO (Required: Check only one)

VENDOR EQUAL OPPORTUNITY EMPLOYER

Has this policy been circulated throughout your organization?

Please Select YES NO (Required: Check only one)

VENDOR EQUAL OPPORTUNITY EMPLOYER

Person to contact regarding Equal Opportunity information issues: (name, title)

VENDOR IT ISSUES

Name of contact person regarding IT issues in your company: (name, phone, email)

VENDOR E-COMMERCE

Does vendor have e-commerce capability?

Please Select YES NO (Required: Check only one)

REFERENCE REQUIREMENTS

Please indicate below five business references that have contracted with your company to provide like products and/or services.

Include Organization Name, Contact Person, Phone Number, Email Address. School Districts, Higher Education, City or State

Government are preferred.

REFERENCE 1

Reference Number 1:

Include Organization Name, Contact Person, Phone Number and Email Address.

School Districts, Higher Education, City or State Government references are preferred.

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REFERENCE 2

Reference Number 2:

REFERENCE 3

Reference Number 3:

REFERENCE 4

Reference Number 4:

REFERENCE 5

Reference Number 5:

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CERTIFICATION OF AUTHORIZATION, PERMITS AND BUSINESS CERTIFICATES REQUIREMENT

For the duration of the Contract, Vendor must have and maintain current licenses, permits, fees, business certificates and similar authorizations required by the City of Abilene, Taylor County, and the State of Texas to conduct business and provide awarded goods and/or services to the District. Upon the request of the District, Vendor shall provide copies of all licenses, business certificates permits and fees as being paid and current that are required to do business by the city, county and State for the type of business

Vendor provides, or seeks to provide, to the District.

Vendor understands and agrees to abide by the Authorization, Permits, and Business Certificates Requirement above. Vendor certifies that it has all current licenses, certificates, similar authorizations required by the City of Abilene, Taylor County, and the State of

Texas to conduct business and/or provide awarded goods and/or services to the District.

Please Select Agree Disagree (Required: Check only one)

CERTIFICATION OF ANTITRUST STATEMENT

Vendor affirms under penalty of perjury of the laws of the State of Texas that:

(1) I am duly authorized to execute this Contract on my own behalf or on behalf of the company, corporation, firm, partnership or individual (Vendor) listed below;

(2) In connection with this bid/contract, neither I nor any representative of the Vendor have violated any provision of the Texas Free

Enterprise and Antitrust Act, Tex. Bus. & Comm. Code Chapter 15;

(3) In connection with this bid/contract, neither I nor any representative of the Vendor have violated any federal antitrust law;

(4) Neither I nor any representative of the Vendor have directly or indirectly communicated any of the contents of this bid to a competitor of the Vendor or any other company, corporation, firm, partnership or individual engaged in the same line of business as the Vendor.

Please Select Agree Disagree (Required: Check only one)

CERTIFICATION OF FELONY CONVICTION NOTIFICATION

Pursuant to section 44.034 of the Texas Education Code, a person or business entity entering into a contract and/or agreement with

AISD must give advance notice to AISD if the person or an owner or operator of the business entity has been convicted of a felony. The disclosure must include a general description of the conduction resulting in the conviction of a felony. AISD may terminate a contract with a person or business entity if AISD determines that the person or the business entity failed to give notice as required by section

44.034 or misrepresented the conduct resulting in the conviction. In such a case, AISD will compensate the person or business entity for services performed before the termination of the contract.

Please check the following as applicable:

Publicly held corporation-N/A = My firm is a publicly-held corporation; therefore, this reporting requirement is not applicable.

No = My firm is not owned nor operated by anyone who has been convicted of a felony.

Yes = My firm is owned or operated by the following individual(s) who has/have been convicted of a felony.

Please Select N/A -Publicly held corporation NO YES (Required: Check only one)

FELONY CONVICTION DETAILS

If your firm is owned or operated by a convicted felon, please list the name of the individual and the details of the conviction.

If not applicable, please enter N/A (not applicable).

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CERTIFICATE OF INSURANCE REQUIREMENTS

I, the undersigned Vendor, do hereby certify that I shall maintain all insurance policies required by and in accordance with AISD insurance requirements as applicable. I further understand and agree that I must make the certificates of insurance and insurance policies available to AISD upon request.

Please Select Agree Disagree (Required: Check only one)

CERTIFICATION REGARDING NO DIVERSITY, EQUITY AND INCLUSION DUTIES

For purposes of this certification, “diversity, equity, and inclusion duties” means (1) influencing hiring or employment practices with respect to race, sex, color, or ethnicity except as necessary to comply with state or federal antidiscrimination laws; (2) promoting differential treatment of or providing special benefits to individuals on the basis of race, color, or ethnicity; (3) developing or implementing policies, procedures, trainings, activities, or programs that reference race, color, ethnicity, gender identity, or sexual orientation except: (A) for the purpose of student recruitment efforts by colleges and universities designated as historically black colleges and universities in collaboration with school districts; or (B) as necessary to comply with state or federal law; and (4) compelling, requiring, inducing, or soliciting any person to provide a diversity, equity, and inclusion statement or giving preferential consideration to any person based on the provision of a diversity, equity, and inclusion statement.” TEX. EDUC. CODE § 11.005(a). In accordance with Texas Education Code § 11.005, Vendor hereby certifies that it does not and will not engage in diversity, equity, and inclusion duties at, for, or on behalf of Abilene ISD. Vendor acknowledges that if Vendor engages in DEI duties, the Vendor’s Agreement with Abilene ISD is subject to termination; any appeal of any termination shall be governed by District Policy GF (Local).

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CERTIFICATION REGARDING VENDOR'S CONFLICT OF INTEREST

For purposes of this certification, “Vendor” means “a company, individual, contractor, subcontractor, or professional services provider with whom a school district enters into an agreement, contract, memorandum of understanding, interlocal agreement, fee schedule, retainer, or similar instrument for goods or services.” TEX. EDUC. CODE § 11.067(a). Vendor acknowledges that it commits a criminal offense if Vendor bids on or receives a contract from Abilene ISD, if any individual serving on Abilene ISD Board of Trustees (1) has a substantial interest in the Vendor or a subcontractor hired by the Vendor (meaning the trustee owns more than 10% of the voting interest in the Vendor or has a direct or indirect participating interest by shares, stock, or otherwise, regardless of whether voting rights are included, in more than 10% of the profits, proceeds, or capital gains of the Vendor); (2) is related in the second degree by consanguinity or affinity to an individual who has a substantial interest in the Vendor; or (3) has received or has been promised a gift or in-kind services with a value of more than $250.

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CERTIFICATION REGARDING TERRORIST ORGANIZATIONS

Vendor hereby certifies that it is not a company identified on the Texas Comptroller’s list of companies known to have contracts with, or provide supplies or services to, a foreign organization designated as a Foreign Terrorist Organization by the U.S. Secretary of State.

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CERTIFICATION REGARDING BOYCOTTING OF ISRAEL

If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of

$100,000 or more, the following certification shall apply; otherwise, this certification is not required. Pursuant to Chapter 2271 of the

Texas Government Code, the Vendor hereby certifies and verifies that neither the Vendor, nor any affiliate, subsidiary, or parent company of the Vendor, if any (the “Vendor Companies”), boycotts Israel, and the Vendor agrees that the Vendor and Vendor

Companies will not boycott Israel during the term of this Agreement. For purposes of this Agreement, the term “boycott” shall mean and include refusing to deal with, terminating business activities with, or otherwise taking any action that is intended to penalize, inflict economic harm on, or limit commercial relations with Israel, or with a person or entity doing business in Israel or in an Israeli-controlled territory, but does not include an action made for ordinary business purposes.

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Deadline: 6/17/2026 11:00 AM (CT) 017, 25-26Page 16 of 33 pages

CERTIFICATIONS REGARDING BOYCOTTING CERTAIN ENERGY COMPANIES

If (a) Vendor is not a sole proprietorship; (b) Vendor has ten (10) or more full-time employees; and (c) this Agreement has a value of $100,000 or more that is to be paid wholly or partly from public funds, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 13 (87th session), Vendor hereby certifies and verifies that Vendor, or any wholly owned subsidiary, majority-owned subsidiary, parent company, or affiliate of these entities or business associations, if any, does not boycott energy companies and will not boycott energy companies during the term of the Agreement. For purposes of this Agreement, the term “company” shall mean an organization, association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, that exists to make a profit. The term “boycott energy company” shall mean “without an ordinary business purpose, refusing to deal with, terminating business activities with, or otherwise taking any action intended to penalize, inflict economic harm on, or limit commercial relations with a company because the company (a) engages in the exploration, production, utilization, transportation, sale, or manufacturing of fossil fuel-based energy and does not commit or pledge to meet environmental standards beyond applicable federal and state law, or (b) does business with a company described by paragraph (a).” See TEX. GOV’T CODE § 809.001(1).

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CERTIFICATION PROHIBITING DISCRIMINATION AGAINST FIREARM AND AMMUNITION INDUSTRIES

If (a) Vendor is not a sole proprietorship; (b) Vendor has at least ten (10) full-time employees; (c) this Agreement has a value of at least

$100,000 that is paid wholly or partly from public funds; (d) the Agreement is not excepted under TEX. GOV’T CODE § 2274.003 of SB 19 (87th leg.); and (e) HCDE has determined that Vendor is not a sole-source provider or HCDE has not received any bids from a company that is able to provide this written verification, the following certification shall apply; otherwise, this certification is not required. Pursuant to TEX. GOV’T CODE Ch. 2274 of SB 19 (87th session), Vendor hereby certifies and verifies that Vendor, or association, corporation, partnership, joint venture, limited partnership, limited liability partnership, or limited liability company, including a wholly owned subsidiary, majority-owned subsidiary parent company, or affiliate of these entities or associations, that exists to make a profit, does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association and will not discriminate during the term of this contract against a firearm entity or firearm trade association. For purposes of this Agreement, “discriminate against a firearm entity or firearm trade association” shall mean, with respect to the entity or association, to: “(1) refuse to engage in the trade of any goods or services with the entity or association based solely on its status as a firearm entity or firearm trade association; (2) refrain from continuing an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association; or (3) terminate an existing business relationship with the entity or association based solely on its status as a firearm entity or firearm trade association. See TEX. GOV’T CODE § 2274.001(3) of SB 19. “Discrimination against a firearm entity or firearm trade association” does not include: “(1) the established policies of a merchant, retail seller, or platform that restrict or prohibit the listing or selling of ammunition, firearms, or firearm accessories; and (2) a company’s refusal to engage in the trade of any goods or services, decision to refrain from continuing an existing business relationship, or decision to terminate an existing business relationship to comply with federal, state, or local law, policy, or regulations or a directive by a regulatory agency, or for any traditional business reason that is specific to the customer or potential customer and not based solely on an entity’s or association’s status as a firearm entity or firearm trade association.” See TEX. GOV’T CODE § 2274.001(3) of SB 19.

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Deadline: 6/17/2026 11:00 AM (CT) 017, 25-26Page 17 of 33 pages

CERTIFICATION REGARDING CERTAIN FOREIGN-OWNED COMPANIES IN CONNECTION WITH

CRITICAL INFRASTRUCTURE

AISD is prohibited from entering into a contract or other agreement relating to critical infrastructure that would grant to Vendor direct or remote access to or control of critical infrastructure in this state, excluding access specifically allowed by AISD for product warranty and support purposes. Vendor certifies that neither it nor its parent company nor any affiliate of Vendor or its parent company, is (1) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of

China, Iran, North Korea, Russia, or a designated country; (2) a company or other entity, including governmental entity, that is owned or controlled by citizens of or is directly controlled by the government of China, Iran, North Korea, Russia, or a designated country; or (3) headquartered in China, Iran, North Korea, Russia, or a designated country. For purposes of this Agreement, “critical infrastructure” means “a communication infrastructure system, cybersecurity system, electric grid, hazardous waste treatment system, or water treatment facility.” See Tex. Gov’t Code § 2274.0101(2) of SB 1226 (87th leg.). Vendor verifies and certifies that Vendor will not grant direct or remote access to or control of critical infrastructure, except for product warranty and support purposes, to prohibited individuals, companies, or entities, including governmental entities, owned, controlled, or headquartered in China, Iran, North Korea, Russia, or a designated country, as determined by the Governor.

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CERTIFICATION REGARDING CONTRACTING INFORMATION

If Vendor is not a governmental body and (a) this Agreement has a stated expenditure of at least $1 million in public funds for the purchase of goods or services by AISD; or (b) this Agreement results in the expenditure of at least $1 million in public funds for the purchase of goods or services by AISD in a fiscal year of AISD, the following certification shall apply; otherwise, this certification is not required. As required by Tex. Gov’t Code § 552.374(b), the following statement is included in the RFP and the Agreement (unless the Agreement is (1) related to the purchase or underwriting of a public security; (2) is or may be used as collateral on a loan; or (3) proceeds from which are used to pay debt service of a public security of loan): “The requirements of Subchapter J, Chapter 552, Government Code, may apply to this RFP and Agreement and the contractor or vendor agrees that the contract can be terminated if the contractor or vendor knowingly or intentionally fails to comply with a requirement of that subchapter.” Pursuant to Subchapter J, Chapter 552, Texas Government Code, the Vendor hereby certifies and agrees to (1) preserve all contracting information related to this

Agreement as provided by the records retention requirements applicable to AISD for the duration of the Agreement; (2) promptly provide to AISD any contracting information related to the Agreement that is in the custody or possession of the Vendor on request of

AISD; and (3) on completion of the Agreement, either (a) provide at no cost to AISD all contracting information related to the Agreement that is in the custody or possession of Vendor, or (b) preserve the contracting information related to the Agreement as provided by the records retention requirements applicable to AISD.

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DISCLOSURE OF INTERESTED PARTIES

Texas Government Code Section 2252.908 requires a Disclosure of Interested Parties using the electronic/online form (available at https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm) and procedure established by the Texas Ethics Commission, to be filed with the District at the same time Vendor submits the signed contract to the District, if (1) the contract award requires action or a vote by the Board of Trustees; (2) the value of the contract is at least one million dollars ($1,000,000.00); or (3) the contract is for services that would require a person to register as a lobbyist under Tex Gov’t Code Chapter 305. The form requires disclosure of any “interested party” to the contract of which the contracting business entity is aware, and must be signed by an authorized agent of the contracting business entity acknowledging that disclosure. Proposer agrees that upon notification of award and of the applicability of this requirement, it will timely comply with the filing requirements set forth by the Commission and Section 2252.908 of the Texas

Government Code.

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CERTIFICATION REGARDING EMPLOYMENT ASSISTANCE PROHIBITED

Vendor certifies and agrees that it shall not assist an employee, contractor, or agent of AISD or of any other school district in obtaining a new job if the Vendor knows, or has probably cause to believe, that the individual engaged in sexual misconduct regarding a minor or student in violation of the law. Routine transmission of an administrative or personnel file does not violate this prohibition.

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Deadline: 6/17/2026 11:00 AM (CT) 017, 25-26Page 18 of 33 pages

COMPLIANCE WITH ABILENE ISD POLICIES AND DECORUM ON DISTRICT CAMPUSES

Vendor acknowledges that the work and delivery of goods solicited under this RFP or Contract Agreement may be performed in connection with an educational facility that is currently occupied and in use. Vendor agrees to and shall comply with all rules, regulations, policies and requirements of Abilene ISD and the school campus on which work is to be performed, and shall take all steps necessary to protect and guard the safety of the employees, students and invitees of Abilene ISD.

Vendor recognizes that the ongoing school activities in proximity with its onsite activities requires the need for prompt and effective coordination of its services with those involved in the ongoing utilization of the premises. Vendor’s deliveries and/or performance of services will be scheduled so as not to interfere with, interrupt, disturb, or disrupt District’s normal operations or facilities.

The Vendor recognizes that the site is a public-school campus. Vendor understands that under the required Contract, the Vendor will be responsible for the actions of its employees and any contractor working for the Vendor under contact. Vendor certifies that it shall:

a. not permit employment of unfit persons or persons not skilled in tasks assigned to them.

b. prohibit the possession or use of alcohol, controlled substances, tobacco (including e-cigarettes);

c. prohibit the possession of any weapons on a school site or in cars of employees or contractors of Vendor, regardless of whether the owner of the weapon has permit to open or concealed carry a weapon; and

d. require adequate dress of the Vendor’s forces consistent with the nature of the work being performed.

Vendors that will be on Abilene ISD property and have opportunity to be in contact with students are required to be fingerprinted. The cost of the fingerprinting is the responsibility of the vendor. Only those vendors and employees with cleared background checks are permitted on Abilene ISD property. The awarded vendor will be notified of the procedures for completing the background checks.

Vendor acknowledges Vendor and Vendor’s employees will be required to make an appointment with Abilene ISD Facilities Department at 325-692-7234 to obtain a temporary badge prior to commencing work on Abilene ISD’s property. A photo ID, preferably a driver’s license, will be required for issuance of the badge. Badges shall be returned to Abilene ISD Facilities Department upon completion of project.

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CERTIFICATION OF NON-COLLUSION

Vendor certifies under penalty of perjury that its response to this procurement solicitation is all respects bona fide, fair, and made without collusion or fraud with any person, joint venture, partnership, corporation or other business or legal entity.

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RECORD RETENTION REQUIREMENTS FOR CONTRACTS INVOLVING FEDERAL FUNDS 2 CFR §

200.334

When federal funds are expended by the Abilene ISD for any contract resulting from this procurement process, the vendor certifies that it will comply with the record retention requirements detailed in 2 CFR § 200.334.