Concession services for the 2027 recreation events

The City of Tarpon Springs invites Letters of Interest from qualified independent vendors to provide concession services at 2027 Recreation Events, with submissions accepted on a continuous basis and reviewed monthly for selection. No restrictive set-aside or preference program is noted.

The scope encompasses drink and sundries services (non-alcoholic beverages, snacks, ice cream, shaved ice) or full-service food offerings (sandwiches, hot dogs, hamburgers) at multiple City venues throughout 2027, including the Sunset Beach Concert Series (monthly February through November), Sunset Beach Movie Nights (four dates March through October), and special events such as Easter EGG-Stravaganza, Juneteenth Celebration, Back to School Splash, Ecofest, and Halloween Bash. Events are held at Sunset Beach, Splash Park, Dorsett Park, and the Tarpon Springs Sports Complex. Multiple vendors may be scheduled for any single event. Vendors must provide their own equipment (carts, trailers, or semi-permanent structures) as no permanent infrastructure exists at Sunset Beach venues. Generators are limited to 70dB noise levels.

Vendors pay the City a $45.00 fee per scheduled event, due up to two weeks prior to the event; the fee is waived only for City-cancelled events. No contract term or total value is specified in the source.

All vendors must carry Commercial General Liability ($500,000 per occurrence and aggregate), Automobile Liability ($500,000 combined single limit), and Worker's Compensation at statutory limits, with the City named as Additional Insured. All employees require background checks (Tier 1 or Tier 2) at vendor expense. Vendors must obtain all required regulatory permits and supply utilities at their own expense. Letters of Interest must include a completed Response Cover Sheet, company information with business and food service credentials, proposed menu, employee uniform description or picture, and approximate staffing levels. Vendors must operate during full event hours with typical arrival one to one-and-a-half hours before event start and maintain uniformed, nametag-identified staff. The City strongly recommends site visits to event locations prior to submission.