Concept Plan- Municipal Complex- SPLOST project

The City of Fort Valley, Georgia is issuing a Request for Proposals to solicit sealed proposals from qualified firms to provide concept planning and related pre-design services for a proposed Municipal Complex on approximately 8.75 acres at 601 Bluebird Boulevard, Fort Valley, Georgia 31030. The project is a two-phase initiative funded through the City's 2021 Special Purpose Local Option Sales Tax (SPLOST) proceeds and is categorized as "Government Facilities." Phase 1 encompasses a City Hall building (approximately 10,000 square feet), Fire Department building (approximately 10,000 square feet), and a fueling area, while Phase 2 includes a Police Department building (approximately 10,000 square feet). The scope of services includes site layout planning, conceptual floor plans, building program validation, exterior character studies, preliminary order-of-magnitude cost estimates for both phases, and preparation of scope language for a future full architectural/engineering services procurement. Deliverables must include a campus site plan showing building footprints, parking, access circulation, and public safety considerations; conceptual floor diagrams for each facility; presentation-quality exterior elevations or perspective views; and a final presentation to the Mayor and Council. Proposals will be evaluated based on municipal and public-sector experience (25% weight), fee reasonableness (20%), quality of proposed project approach and understanding (20%), qualifications of assigned team and key personnel (15%), quality and usefulness of similar concept planning deliverables (10%), and project schedule and responsiveness (10%). All professional services requiring licensure in Georgia must be performed by appropriately licensed professionals, and the selected consultant must maintain project records for a minimum of five years after final payment. Key deadlines include a voluntary pre-proposal site visit scheduled for April 30, 2026, at 1:00 PM Eastern Time; written questions due by April 30, 2026; sealed proposals due by May 15, 2026, at 5:00 PM Eastern Time; and award notification anticipated on or before June 1, 2026.

The RFP does not specify any set-aside designations or restrictions on the types of organizations that can respond, nor does it indicate any disadvantaged enterprise requirements or preferences. No incumbent vendors or current contractors are listed. The procurement requires selected consultants to maintain minimum insurance coverage including Commercial General Liability of $1,000,000 per occurrence, Automobile Liability of $1,000,000 combined single limit, statutory Workers' Compensation, and Professional Liability/Errors and Omissions of $1,000,000, with the City named as additional insured. Proposers must submit a lump-sum fee for the complete concept planning scope with a detailed task breakdown; however, no specific award value or budget range is stated in the RFP. All services must be coded to the Municipal Complex - SPLOST Project account, and the selected consultant must structure invoicing and deliverables to support transparent project accounting and audit compliance. Selection under this RFP does not guarantee award of future contracts for full design or implementation services, and the City reserves the right to reject any or all proposals, modify or defer project elements based on available funding and public input, and terminate the contract for convenience with compensation limited to services satisfactorily performed through the termination date on a pro-rata basis.