Computers, Peripherals, and Accessories

Collin County is seeking bids for a comprehensive computer hardware procurement opportunity through Invitation for Bid (IFB) No. 2025-275, targeting the replacement of approximately 3,000 Microsoft Windows-based systems over a five-year period. The solicitation covers business-class personal computer equipment, including desktops, laptops, tablets, all-in-ones, monitors, mice, keyboards, and related accessories, with an estimated annual requirement of 600 personal computers. Vendors must be Dell Titanium or Platinum level partners, with a preference for using a single major brand across product lines. The county requires a 5-year warranty that includes accidental damage coverage for portable devices, with specific technical specifications outlined in the detailed hardware specification document. Key submission deadlines include vendor questions due by September 12, 2025, and sealed proposals to be received by 2:00 P.M. on Thursday, September 25, 2025, at the Collin County Administration Building in McKinney, TX. Proposers must submit unit pricing and can access bid documents through the county's online procurement portal at https://procurement.opengov.com/portal/collincountytx.

The procurement opportunity does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The estimated annual contract value is approximately $700,000, though the county does not guarantee a minimum purchase amount. Vendors are required to provide a web catalog with current pricing and must be prepared to potentially extend contract pricing to other local governmental entities through interlocal agreements. Successful bidders must submit a Conflict of Interest Questionnaire (Form CIQ) within seven business days of beginning contract discussions and provide a certificate of insurance, including Commercial General Liability coverage. The contract will be for one year, with the potential for future renewals. Vendors must comply with the county's Information Technology Equipment Standards, which emphasize consistency, support operations, and technological advantages across various county departments. Pricing must be firm and fixed, with all delivery and freight charges included in the bid price.