Computer Numerical Control (CNC) Milling Machine

The Michigan Department of Transportation (MDOT) is seeking a responsive and responsible bidder to provide a one-time purchase and delivery of a Computer Numerical Control (CNC) milling machine through Request for Proposal No. 250000001554. The procurement is being conducted across Grand Traverse County and three separate jurisdictions in Lansing City, with the equipment to be delivered to the MDOT Construction & Technology Building at 8885 Ricks Road, Lansing, Michigan. MDOT is requesting a Hurco 3-Axis VMX Series High Performance Machining Center, Model VMX42i (or comparable approved alternate) featuring a 42" x 24" x 24" capacity, 24 hp spindle, 12,000 rpm, 40-tool changer, dual 19" touch screen monitors, and Windows 10 IoT Enterprise Software with 3D solid graphics simulation and conversational programming capabilities. The contractor must deliver and install the equipment within 60 calendar days of order receipt, with installation completed within 10 calendar days of delivery, and must provide no-cost training to 10 MDOT employees on unit operation, maintenance, and conversational programming throughout the equipment's life. The contractor must provide a minimum one-year warranty covering all components or the manufacturer's warranty, whichever is greater, accept MDOT's existing Hurco VM2 milling machine (purchased November 2004) as a trade-in at no cost for pickup, and include all shipping, delivery, and installation fees in the quoted price on an F.O.B. Destination basis. Proposals must be submitted electronically through www.michigan.gov/SIGMAVSS by 3:00 p.m. Eastern on Monday, March 17, 2025, with written questions due by 3:00 p.m. Eastern on March 4, 2025 and answers posted by March 10, 2025. Evaluation criteria include completion of the Confidential Treatment Form, acceptable vendor question responses, acceptance of standard contract terms, complete Schedule A and Schedule B pricing responses, and submission of manufacturer's literature. The anticipated contract begin date is Monday, March 24, 2025.

There are no specific set-aside designations mentioned in the solicitation; however, the State will consider qualified disabled veteran-owned business and service-disabled veteran-owned business status during evaluation. The contract does not identify any incumbent vendors or current contractors, though MDOT maintains an existing Hurco VM2 milling machine from November 2004 that the selected contractor will accept as trade-in. The procurement requires technical support and service availability during minimum hours of 8:00 a.m. to 5:00 p.m. Eastern Time, Monday through Friday, and contractors must register with the State's electronic funds transfer system for payment processing. The contract is subject to State Administrative Board approval as the anticipated value equals or exceeds $250,000; the final contract award value will be determined by the lowest price offered by a responsive and responsible bidder meeting all evaluation criteria, with the price including the equipment, delivery, installation, training, warranty, and trade-in allowance calculations as specified in Schedule B. All insurance requirements include minimum Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 general aggregate, along with Workers' Compensation and Employers Liability Insurance, which must be maintained throughout the contract duration.