Schedule_A Updated.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement Schedule a – statement of work contract activities Request for Proposal (RFP) No. 250000001554 Computer Numerical Control (CNC) Milling Machine This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP, as well as the Contractor who is awarded the contract. The term “bidder” is used to identify where specific responses to the RFP are required.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

IMPORTANT NOTE TO CONTRACTORS/BIDDERS: There are specific requirements for which acceptance must be simply acknowledged through a checkbox(es), and others that require further explanation. Click one checkbox and complete the entries as identified.

BACKGROUND

Michigan Department of Transportation (MDOT) is seeking a one-time purchase of a Hurco 3-Axis VMX Series High Performance Machining Center, Model VMX42i, or comparable alternate.

SCOPE

The Contractor must deliver, set up, and provide training on one (1) Hurco VMX42i 42" x 24" x 24", 24 hp, 12,000 rpm, 40 tool changer Machining Center or approved alternate (the “Unit”). Unit must be delivered to and set up in the MDOT Construction & Technology Building located at 8885 Ricks Road, Lansing, Michigan 48917.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

Bidder may offer alternates to the referenced, preferred make/model. If proposing an alternate, bidder must submit with its bid response the manufacturer’s product literature for the make and model being offered.

MDOT prefers a Hurco 3-Axis VMX Series High Performance Machining Center, Model VMX42i with the following features:

· 42" x 24" x 24", 24 hp, 12,000 rpm, 40 tool changer Machining Center

· Control capable of 3D solid graphics simulation

· Dual 19” Touch Screen Monitors

· 128 GB Solid State Hard Drive

· 64 GB Program Storage

· 2 GB Program Size

· Cycle Interrupt Capability

· Operating system based on Windows 10 IoT Enterprise Software

· Dynamic Variable Lookahead (10,000+ blocks)

· Fully Conversational & G-code programming capabilities

· Optional Offline Programming Software to match controller programming software The Unit must be new, must be the latest model in current production, and must be free from defects. Used or damaged products or components will not be accepted.

The Unit must be furnished with all hardware and components provided by the manufacturer for Start-Up.

The Unit must be installed by the Contractor’s authorized personnel.

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1.2. Training

The Contractor must provide training and/or demonstration of the use and maintenance of the Unit. Training will be provided for 10 MDOT employees.

MDOT will schedule training after the Unit has been accepted and is ready to be placed in service.

MDOT prefers training on conversational programming be available during the life of the Unit.

Training must be at no cost to MDOT.

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1.3. Warranties

The Contractor must provide a minimum one-year warranty covering the Unit and components OR manufacturer’s warranty, whichever is greater. The warranty shall start on the date the Unit is delivered to MDOT.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

List all exception(s):

Bidder must provide detailed information requested below:

Describe any warranties included in the bid

Provide the length of the warranty:

Explain the process for reporting warranty issues:

Explain how any repairs or replacements are made, including timing, etc.:

If the warranty is provided through a third-party or manufacturer, the Contractor must confirm that the manufacturer’s warranty passes through to the State:

Provide the name, address, contact name, phone number and email address of the party responsible for the warranty:

1.4. Recall Requirements and Procedures

The Contractor must describe any recall procedures.

Bidder must provide detailed information as requested in the above requirement(s). If none, enter N/A.

1.5. Quality Assurance Program

The Contractor must describe their Quality Assurance Program(s).

Bidder must provide detailed information as requested in the above requirement(s):

1.6. Incentives – Trade-in

The Contractor must accept a trade-in of MDOT’s existing CNC milling machine (Hurco VM2 ). The machine was purchased in November 2004 and in poor condition. The dollar amount for the trade-in allowance must be indicated on Schedule B. The net price after a trade-in allowance will be considered when determining the low bid price for award.

The Contractor must arrange pickup of the trade-in machine and pickup must be at no cost to MDOT.

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1.7. Delivery

Delivery will be expected within 60 calendar days After Receipt of Order (ARO).

The Unit must be shipped F.O.B. Destination with all shipping and/or delivery fees included in the quoted price.

Delivery must be made at: Michigan Department of Transportation/Machine Shop

Delivery will be accepted between the hours of 6:30 am and 1:00 pm Eastern Time, Monday through Friday, except public holidays.

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The Contractor must indicate the delivery method (e.g., Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Unit.

Bidder response: Describe delivery method

1.8. Installation

Installation will be expected within 10 calendar days of delivery of the Unit. Installation will be considered complete when the Unit is set up, power is connected, and the Unit is operational.

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2. Service Requirements

2.1. Technical Support, Repairs, and Maintenance

The Contractor must specify its Call Center/Contact telephone number for the State to contact the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8:00 a.m. to 5:00 p.m. Eastern Time, Monday through Friday at a minimum.

Provide contact telephone number:

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3. Pricing

3.1. Price Term

Pricing is firm for the entire length of the Contract.

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4. Order Authorizing Document The appropriate authorizing document for the Contract will be a purchase order.

5. Acceptance

5.1. Acceptance, Inspection and Testing

Upon delivery, the Unit will be subject to a new unit check-in inspection by MDOT personnel for compliance with the Contract specifications and requirements, and product information. The Unit must be received in undamaged condition both physically and mechanically.

The MDOT Program Manager or designee will determine if the unit is approved or rejected.

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5.2. Final Acceptance

Final acceptance will be determined when the Unit is in operational condition and has been tested by MDOT machinist.

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6. Invoice and Payment

6.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) vendor-generated invoice number; (c) purchase order number; (d) quantity; (e) item description; (f) unit price; (g) and total price.

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6.2. Payment Methods

As required by MCL 18.1283, the State will only disburse payments under this Contract through Electronic Funds Transfer (EFT).

The Contractor is responsible for ensuring current banking information is entered in the State vendor website: www.michigan.gov/SIGMAVSS.

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6.3. Procedure

Invoices must be submitted via email to the MDOT, Carol Casteel, at CasteelC@michigan.gov.

List all exception(s):

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