Comprehensive Security and Fire System Services

The City of Temple, Texas (Bell County) issued Request for Proposals #24-04-26 on March 25, 2026, to establish a contract for Comprehensive Security and Fire System Services. The procurement seeks qualified contractors capable of providing inspection, monitoring, maintenance, repair, and installation services for intrusion detection systems, alarm monitoring, fire suppression systems, fire alarm systems, and related life-safety equipment across more than 70 city-owned facilities. Services are organized into two separate packages—Package A for Security System Services and Package B for Fire Protection System Services—with the city preferring a single award to one contractor for both packages, though separate awards are possible. Proposals must be submitted by May 5, 2026, at 2:00 p.m. CST through the Euna Procurement portal or sealed paper delivery, with a non-mandatory pre-proposal meeting scheduled for April 7, 2026, and a question deadline of April 21, 2026, at 12:00 p.m. CST. The contract will commence October 1, 2026, and continue through September 30, 2027, with four optional one-year renewal periods available upon mutual agreement and satisfactory performance. Pricing shall be billed on a time-and-materials basis with labor charged in half-hour increments at proposed hourly rates and materials at actual cost plus a contract-approved markup percentage. Evaluation criteria include Company Qualifications and Experience (20 points), Technical Approach and Work Plan (35 points), Web-Based System Documentation (10 points), Transition Plan (5 points), and Pricing Proposal (30 points).

Bidders must maintain Commercial Liability insurance at $500,000 per occurrence, Workers Compensation as required by Texas law with $100,000 employer's liability per occurrence, and Comprehensive Automobile Liability at $500,000 per occurrence, naming the City as additional insured with a 30-day cancellation notice requirement. All personnel must pass drug screening, have no felony convictions, and hold all required licenses and certifications relevant to security and fire system services. Service response times are mandated at emergency dispatch within two hours, critical system outages requiring immediate response, and non-emergency service within 48 hours; the city reserves the right to terminate immediately for unsatisfactory performance, including more than one service call-back within 30 days for the same issue or failure to provide timely service. Proposers must complete and submit the Conflict of Interest Questionnaire, Federal Vendor Certification Form, and Proposer Information Form as mandatory submission documents, certifying compliance with federal, state, and local regulatory requirements including non-collusion, child support verification, delinquency certifications, antitrust compliance, and boycott certifications. No specific set-asides for disadvantaged enterprises, no incumbent vendors are identified in the procurement documents, and no specific contract value or budget range is disclosed in the available materials. The City of Temple is exempt from Texas Sales Tax and Federal Excise Tax, and payment terms are Net 30 upon receipt of complete and accurate invoices.