Comprehensive Compensation and Classification Study for All Employees

The Madison Metropolitan School District (MMSD) in Dane County, Wisconsin, is seeking a qualified third-party vendor to conduct a comprehensive compensation and classification study for all employee groups. The project aims to address salary compression, review job classifications, assess market competitiveness, and develop a district-wide compensation philosophy for approximately 4,500 employees across 475 distinct job titles, including administrators, teachers, custodians, educational assistants, food service workers, and support personnel. Key deliverables include an independent analysis of existing compensation structures, validation of job classifications, and recommendations for redesigning pay and classification systems. The proposal evaluation will be based on deliverables (40%), organizational ability to meet service requirements (30%), K-12 experience (15%), cost (10%), and diverse-owned business certification (5%). Critical dates include a potential vendor conference on December 2, 2025, proposal submissions due by December 23, 2025, at 2:00 PM (CST), estimated vendor interviews on January 5, 2026, and Board of Education approval anticipated on January 26, 2026.

The contract opportunity includes provisions for diverse-owned businesses and affirmative action requirements, with non-exempt vendors employing 16 or more employees required to submit affirmative action plans. Vendors must maintain $1,000,000 in commercial liability insurance and comply with specific governmental requirements. The contract will run from the award date through December 31, 2026, with an option for one additional one-year renewal period by mutual agreement. While a specific budget range is not explicitly stated, the district will consider cost proposals separately and may negotiate final terms with the highest-scoring proposer. Payment will be structured to tie progress to project milestones and satisfactory completion. The district is exempt from federal excise tax and Wisconsin state sales tax, and qualifies for governmental and educational discounts. All proposed prices must remain fixed and valid for 60 days from the proposal due date.