Complete Refrigeration System Replacement

Madison Metropolitan School District is requesting bids for complete refrigeration system replacement at its Central Facility under RFB 4165, with bids due August 26, 2026 at 2:00 p.m. Central Time. Questions close August 17, 2026 at 10:00 a.m., with vendor responses due August 21. No set-aside or local-vendor preference is stated.

The scope encompasses demolition and disposal of the existing refrigeration system, supply and installation of a new outdoor condensing unit, two new evaporator coils with electronic defrost controls, EPA-compliant refrigerant, and all necessary piping, insulation, control wiring, and utility hookups. Bidders must identify refrigerant type and equipment specifications and provide itemized cost breakouts for equipment, labor, materials, and refrigerant. Proposals must address any required site modifications including electrical upgrades, concrete work, or structural modifications.

The contract runs through January 31, 2027, effective upon purchase order execution. Equipment carries a one-year manufacturer's warranty against defects. The district is tax-exempt (Tax ID ES42341) and expects bidders to reflect available governmental and educational discounts plus exemption from Federal Excise Tax and Wisconsin State Sales Tax.

Contractors must carry worker's compensation insurance; commercial liability insurance with minimum one million dollars coverage for bodily injury and property damage; and motor vehicle insurance at one million dollars per occurrence. Full compliance with Wisconsin Administrative Code, OSHA standards, affirmative action, and equal employment opportunity requirements is required unless exempt. Material Safety Data Sheets for all hazardous materials must be provided. The district will supply on-site scissor lift access for overhead installation work.

Award goes to the lowest responsive and responsible bidder, evaluated on quality, adaptability, financial responsibility, experience, compliance record, and delivery capability. Contract administration is handled by the Food & Nutrition Department under Coordinator Dustin Lundt. Bids must be submitted in one hardcopy original and one electronic version to PBPA, Room 200A, 545 W Dayton Street, Madison, Wisconsin 53703.