Compact utility tractor

Halifax Health Medical Center, a special taxing district in Florida, is soliciting competitive bids through Invitation to Bid (ITB) PROJ-26-072 for the procurement and delivery of a replacement compact utility tractor for facility operations at its main campus located at 303 North Clyde Morris Boulevard, Daytona Beach, Florida. The equipment specification includes a factory-installed loader, single point hydraulic coupler, bucket, industrial-grade tires (12-16.5 and 23 x 8.50-12 bias ply configurations), five-year full machine warranty, ten-year powertrain warranty, and delivery to the main campus. The solicitation was released on April 9, 2026, with a question submission deadline of April 24, 2026, an anticipated Q&A addendum posting on April 30, 2026, and formal bid submissions due by May 11, 2026 at 12:00 PM EST. A pre-bid meeting and optional site visit are available during the specified timeline, with the anticipated Notice of Intent to Award scheduled for June 11, 2026. The contract will be awarded to the lowest responsive and responsible bidder determined most advantageous to Halifax Health based on evaluation criteria including cost, qualifications, experience, and capability to perform. Bidders must submit comprehensive proposal packages through the Halifax Health Procurement Portal (Bonfire platform) that include cover letters, proposed scope, project approach, key personnel identification, three examples of similar completed projects, minimum three professional references from the past five years, preliminary schedules, schedules of values, billable rates, and all mandatory attachments including sworn statements on public entity crimes, non-collusion certification, human trafficking attestation, scrutinized companies certification, foreign countries of concern attestation, subcontractor lists if applicable, total project cost with equipment specifications, bid questionnaire responses, Florida business registration verification, current certificates of insurance, and completed IRS W-9 Forms.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, women-owned businesses, or other protected classifications are identified in the procurement documents provided. However, all bidding entities must comply with federal, state, and local equal opportunity employment practices and must certify that they have adopted written sexual harassment policies in accordance with applicable regulations. Bidders are prohibited from having been convicted of public entity crimes, from being listed on scrutinized companies lists related to Israel boycotts or activities in Sudan, Iran, Cuba, or Syria, and from being owned by or organized under the laws of Foreign Countries of Concern as defined by Florida Administrative Code. The successful bidder will be required to execute performance and payment bonds each equal to 100 percent of the total contract price, comply with all background check and security badging requirements, and maintain comprehensive insurance coverage with minimum limits of $1,500,000 for bodily injury and property damage liability per occurrence. Payment terms are NET 45 days after hospital acceptance in accordance with Florida's Local Government Prompt Payment Act. No incumbent vendor, existing contractor, or current infrastructure requiring integration is referenced in the procurement documents, and no specific budget range or award value is disclosed; instead, the contract will be awarded based on competitive bid evaluation to the vendor offering the lowest cost for a compliant, responsive proposal.