Community Violence Intervention & Prevention - Capacity Building & Microgrant Management

The City of Toledo, Ohio, through its Mayor's Office of Neighborhood Safety & Engagement (MONSE), is soliciting proposals for an umbrella organization to manage Community Violence Intervention & Prevention capacity building and microgrant administration, with pre-bid meetings on November 10 and November 12, 2026 and proposals due November 24, 2026 at 1:30 p.m. Eastern. The source indicates no set-aside, and the procurement is supported by Bureau of Justice Assistance Grant No. 15PBJA-24-GG-06062-CVIP.

The selected organization will administer 15 competitive microgrants of $5,000 each ($75,000 total) to community-led activities, provide fiscal and administrative support, strengthen referral systems, coordinate ecosystem activities, and deliver capacity-building services to community-based violence prevention and intervention organizations. Key deliverables include a work plan by month 2, microgrant program launch in months 2 and 3, and a final report two weeks before contract end. The work must comply with 2 CFR Part 200, 2 CFR Part 2800, and the DOJ Grants Financial Guide. Because the professional contract exceeds $100,000, the City requires Commercial General Liability of $2,000,000 general aggregate and $1,000,000 per occurrence, automobile liability of $1,000,000, professional liability of $1,000,000 per occurrence and aggregate or $2,000,000 claims-made, and umbrella liability of $5,000,000, with the City named as additional insured.

The applicant must submit a quote not to exceed $250,000, including $75,000 designated for community partner microgrants, with detailed fee structures, anticipated hours, and miscellaneous expenses. Subrecipient agreements are reimbursement-based, with itemized invoices due within 14 calendar days after each fiscal quarter closes, and the subaward period runs through September 30, 2027. Indirect costs are not allowable under the subaward template.

Proposals are evaluated on ten criteria with stated weights: background and experience (15), understanding of the project (15), location (10), familiarity with local, state, and federal standards (10), performance on previous projects (10), schedule and staffing (10), fee (10), current workload (5), Disadvantaged Business Enterprise participation (0), and other distinguishing attributes (10).

Bids are accepted only electronically through the City's PlanetBids website, using a PC or laptop with Google Chrome and a PIN, with each document uploaded as a separate file and pricing stated to two decimal places with one price per line item. Required submissions include a Letter of Transmittal, Project Paperwork, DOJ Certifications, CVIP Risk Assessment, Privacy Certificate, Standard Form LLL lobbying disclosure, and CVIP Subrecipient Agreement. First-time bidders must also provide a Vendor Registration Form, Business Tax Registration Form, notarized Child Support Affidavit, Vendor Utility verification, W-9, insurance certificate, EEO Compliance documentation, Debarment Certification, and Living Wage Affidavit updated by February 1. Bid openings occur at 2:00 p.m. Eastern via Zoom on November 24, 2026.