Paperwork Schedule.pdf

This document is a Paperwork Schedule issued by the City of Toledo, Ohio, outlining a streamlined approach to collecting documentation from bidders beginning with bids advertised on or after March 13, 2026. The schedule establishes three categories of required submissions: City Paperwork (submitted once for the duration of all contracts), Annual Paperwork (submitted once per calendar year), and Project Paperwork (submitted with each individual bid). City Paperwork includes vendor registration and business tax registration forms for new vendors, a notarized Child Support Affidavit, and vendor utility documentation. Annual Paperwork comprises a W-9 form, Certificate of Insurance naming the City of Toledo as an additional insurer, Workers' Compensation Certificate, EEO Compliance documentation, Debarment Certification, and a Living Wage Affidavit updated no later than February 1st. Project Paperwork required with each bid includes the Primary/Subcontractor Agreement Certificate, Acknowledgement and Acceptance of Terms and Conditions, Living Wage Contract Addendum, and Best Bid Criteria documentation when applicable.

The schedule applies to all bids submitted through the City of Toledo's PlanetBids website and establishes that companies submitting their first bid on or after March 13, 2026, must provide all three documentation categories, while subsequent bids require only Project Paperwork. The city emphasizes that vendors bear the responsibility for notifying the city of any changes to submitted information. This paperwork initiative applies specifically to the Community Violence Intervention & Prevention - Capacity Building & Microgrant Management contract opportunity advertised by the City of Toledo, with additional project-specific documents including DOJ Certifications, CVIP Risk Assessment Template, Privacy Certificate, lobbying disclosure templates, and CVIP Subrecipient Agreements. All submissions must be completed electronically via PlanetBids, with email confirmation serving as proof of completion.