Community Needs Survey Services

The Bend Park and Recreation District (BPRD) is seeking a qualified contractor to conduct a statistically valid community needs survey in Deschutes County, Oregon. The primary objective is to establish priorities for the development and maintenance of parks and recreation facilities, programs, and services. The survey must be comprehensive, conducted in both English and Spanish, and include translation services for two community outreach meetings. Key deliverables include a complete survey instrument, data collection and analysis, and a final report to be presented to the District's Board of Directors by November 2023. The contractor is expected to develop the survey by July 2023 and complete survey results and reporting by mid-September to October 2023. Proposals are due by June 1, 2023, and must include detailed pricing for survey development, translation services, and language interpretation support. The survey will build upon previous community needs surveys conducted in 2011, 2017, and 2018, which have historically assessed community facility usage, satisfaction, and priorities for parks and recreation services.

While no specific set-aside designations are explicitly stated in the documents, the procurement appears open to qualified consulting firms with expertise in community survey research and public recreation needs assessment. The estimated budget for the project is approximately $25,000, though the District acknowledges this may not fully account for current inflationary pressures. The District may potentially offer a contract amendment for an additional survey related to recreational needs and perceptions following the completion of the initial community needs survey. No incumbent vendors are directly identified, and the solicitation does not mention specific restrictions on respondent qualifications beyond the ability to conduct a statistically valid survey with bilingual capabilities. The contract will be structured as a personal services agreement, with standard terms covering scope of work, payment, and performance expectations. Interested contractors should carefully review the attached exhibits, including previous survey reports and the sample agreement, to understand the full scope and expectations of the project.