Community engagement services

Events DC, the Washington Convention and Sports Authority, is soliciting proposals for Community Engagement Services through a Request for Proposal (RFP) released on August 28, 2025. The procurement seeks small, certified business enterprises to provide comprehensive community engagement and strategic communication services for various projects and initiatives. Key deliverables include developing community engagement plans, coordinating stakeholder outreach, managing communication programs, conducting community meetings, and producing impact reports. Contractors must demonstrate at least five years of documented experience in community engagement services and provide key personnel with seven years of related experience. The evaluation criteria heavily weight technical qualifications, allocating 85 of 112 total points to technical factors and only 15 points to pricing. The RFP timeline includes a questions deadline of September 11, 2025, with proposals due by September 29, 2025. The base contract term will run from October 1, 2025, through September 30, 2026, with four potential one-year renewal options.

The solicitation is specifically designated for District of Columbia Department of Small, Local, and Business Development (DSLBD) small, certified business enterprises, with preference points available for various business classifications including small business enterprises, resident-owned businesses, and veteran-owned business enterprises. Contractors must submit fully loaded, fixed hourly rates for personnel, with provisions for Other Direct Costs (ODCs) such as media buys, digital tools, and special events. The RFP includes additional requirements such as a Tax Certification Affidavit, representations and certifications, and disclosure statements regarding potential relationships with Events DC's Board of Directors and Key Staff Members. While a specific contract value is not explicitly stated, the comprehensive requirements and preference for local, small businesses suggest a focus on supporting District of Columbia-based economic opportunities. Contractors will need to provide comprehensive documentation, including W-9 forms, tax certifications, and comply with detailed standard contract terms that include specific insurance requirements and economic opportunity provisions.