Community Center Nutrition Program

The City of Peoria, Arizona is issuing a Request for Proposal (RFP) through its Materials Management Division to procure comprehensive food and nutrition services at the William L. Patena Community Center. The procurement seeks a contractor to deliver three integrated programs: congregate meals served Monday through Friday (averaging 30-130 meals daily), home-delivered meals providing up to 120 meals daily Monday through Friday plus frozen weekend and holiday meals, and a food pantry program distributing approximately 275,000 pounds of food annually to approximately 130 individuals per week. Target populations include low-income seniors, homebound seniors, and adults with disabilities. Key qualifications required include proven success with similar services, current background checks and food handling certifications for all staff, and the ability to maintain an "A" health rating from Maricopa County Environmental Services. The contractor must employ a registered dietician for nutritional oversight, provide contractor-owned vehicles for meal delivery, implement a language access plan compliant with ADA requirements, and maintain Commercial General Liability insurance of at least $1,000,000 per occurrence. Performance targets include serving 1,800 individuals through the Brown Bag Food Pantry, delivering 850 congregate meals, and providing 1,200 home-delivered meals monthly, with monthly reporting required by the third business day of each month. Proposals must be submitted electronically through the City's Bonfire Procurement Portal with a deadline of 5:00 PM on May 7th, 2026; the contract will commence upon award and continue for two years with possible extensions up to a maximum of 36 months.

The RFP documentation does not specify set-aside designations or restrictions limiting eligibility to particular organization types or disadvantaged enterprises. No incumbent vendors or current contractors are identified in the available procurement materials. The City's annual budget allocation for all three programs is $45,000, with a potential additional $20,000 in FY27 pending City Council budget approval; all compensation will be provided on a reimbursement basis only, with monthly invoices required to include proof of purchase and payment documentation. The City reserves the right to award contracts to multiple contractors and may terminate the contract without penalty by providing 30 days' written notice. No bidders' conference date has been specified for this procurement.