Communication Equipment - Sheriff's Office

Jackson County, Missouri Sheriff's Office is soliciting competitive bids for the purchase of communication equipment through Invitation to Bid No. 25-057, with a posted date of January 5, 2026, and a response deadline of 2:00 p.m. CST on February 3, 2026. The procurement requires eighteen units each of six specific communication equipment items: Ops-Core AMP Communication Headsets (Ranger Green, Connectorized, Non-NFMI Enabled), Ops-Core AMP U174 Downlead Cables (21" Black), Ops-Core AMP Helmet Rail Mount Kits (Ranger Green), Unity Platform Adapters for Ops-Core AMP Communication Headsets, Ops-Core Single Band U94 PPT Motorola Turbo APX (21.5"), and N-ear 360 Flexo Radio Earpieces with Tactical In-Line Mic (NEXUS Connection, Tan). No substitutions are permitted, and the award will not be split among multiple vendors. Successful bidders must demonstrate a minimum of five years' experience providing similar services to other municipalities, provide references (excluding Jackson County), and submit all equipment as new, current models compliant with applicable safety and regulatory standards with industry-standard or better warranties. Bidders must submit bids electronically through the Jackson County Bonfire Portal, with questions due by 5:00 p.m. CST on January 27, 2026, and must complete multiple compliance forms including an affidavit regarding financial interests, a Certificate of Compliance demonstrating tax payment status, and a comprehensive Statement of Contractor's Qualifications. The County estimates annual spending of $55,000 for this purchase and requires successful contractors to provide a Certificate of Insurance within ten business days of award notification, a completed IRS W-9 Form, two dedicated email addresses, and evidence of current required Federal, State, and Local Occupational Licenses.

Bidders claiming Minority Owned Business (MBE), Woman Owned Business (WBE), or Small Business status must provide appropriate documentation in accordance with Jackson County's MBE/WBE/VBE participation goals and the Responsible Bidders Ordinance (Ordinance No. 5825). Bidders located outside the Greater Kansas City Metropolitan Area (comprising Cass, Clay, Jackson, Lafayette, and Platte counties in Missouri; and Johnson and Wyandotte counties in Kansas) must submit documentation on company letterhead explaining how they would perform the work. Insurance requirements mandate that successful contractors procure and maintain Commercial General Liability with minimum limits of $1,000,000 per occurrence and $2,000,000 Annual Aggregate, Commercial Automobile Liability with $1,000,000 Combined Single Limit, Workers Compensation at statutory limits with Employers Liability coverage of $500,000 per accident and disease limits, and Excess/Umbrella Liability of $1,000,000 per occurrence, with Jackson County named as an additional insured. The County reserves the right to reject bids in whole or in part, waive technical defects, and split awards if deemed advantageous, though bids designated as "all or nothing" will be evaluated accordingly. Additional compliance requirements include Missouri prevailing wage law compliance (unless project cost is $75,000 or less), submission of certified weekly payroll records, federal work authorization affidavits, and acknowledgment that all goods must be FOB Destination with bidders responsible for shipping and packing charges.