2-25-057 Specificaitons.pdf

Jackson County, Missouri Invitation to Bid No. 25-057

1.0 INTRODUCTION

1.1 Jackson County, Missouri is seeking bids for the furnishing of Communication Headsets & Accessories Equipment for use by the Jackson County Sheriff’s Office.

1.2 Although exact usage cannot be determined, the County estimates it will spend $55,000 annually on this purchase.

1.3 Jackson County, Missouri Invitation to Bid No. 25-057 has a response deadline of 2:00 p.m., CST on February 3, 2026.

1.4 Bids must be submitted electronically through the Jackson County Bonfire Portal at https://jacksongov.bonfirehub.com. Bids submitted by any other method will not be accepted.

1.5 Jackson County reserves the right to request clarifications on any bid.

1.6 Jackson County reserves the right to add and/or delete locations as necessary.

2.0 QUESTION PROCEDURE

2.1 All Questions regarding this Invitation to Bid shall be communicated electronically through the Jackson County

Bonfire Portal via the Opportunity Q&A on the Invitation to Bid.

2.2 All questions must be received in the Bonfire Portal by 5:00 p.m., CST on January 27, 2026.

2.3 All answers to questions will be published via Addenda/Amendment to the Invitation to Bid on the Jackson County

Bonfire Portal. Bonfire will only notify the Respondent(s) of questions answered and addendums issued if they have obtained this Invitation to Bid through Bonfire.

2.4 Respondents and their agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must follow this procedure. Bidders or their agents may not contact any other County staff regarding matters covered by this Invitation to Bid during the solicitation and evaluation process. Inappropriate contact are grounds for REJECTION of the Bidder’s submission.

3.0 BIDDING REQUIREMENTS

3.1 All work performed under this Contract shall be performed in the Greater Kansas City Metropolitan Area which is defined by the eight (8) County area of:

Cass County, MO Clay County, MO

Jackson County, MO Lafayette County, MO

Platte County, MO Ray County, MO

Johnson County, KS Wyandotte County, KS

The Greater Kansas City Metropolitan area is defined by the eight (8) County area. If the Respondent is not located in the Greater Kansas City Metropolitan Area, documentation on company letterhead MUST BE submitted with your bid response detailing how your company would perform the work detailed herein.

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https://jacksongov.bonfirehub.com/

3.2 MBE/WBE/VBE Goals: Compliance with Chapter 6 of the Jackson County Code for Minority, Women and VETERAN Business Utilization may be required on this Invitation to Bid. The MBE/WBE/VBE Participation Affidavit (Attachment C) must be filled out and returned with your response. If the MBE/WBE/VBE Participation Affidavit has goals assigned, the Recommended Awardee(s) will be required to submit a List of Intended Subcontractors (LIS) to the Compliance Review Office for approval before the final award.

3.3 Compliance with Responsible Bidder’s Ordinance: Compliance with Jackson County, Missouri Ordinance No. 5825 for Responsible Bidders may be required for this bid. Responsible Bidders Affidavit (included with the Purchasing Forms, Attachment 2) must be read, completed, notarized and included with your bid response. Failure to attach the notarized form with your bid response may result in the REJECTION OF YOUR BID.

3.4 Document Submittal: All documents listed herein the Required Submittal (Section 8.0) shall be submitted individually per the required document. Please do not submit bulk PDF documents of all the required documents for each individually required document.

3.5 If bid documents are obtained by the Respondent from a source other than Bonfire, it will be the Respondent’s responsibility to verify all pertinent information (i.e. Response deadline, question deadline, Intent to Bid deadline, Addendums) in the Bonfire Portal.

4.0 AWARD REQUIREMENTS

4.1 Certificate of Insurance: The Successful Contractor will be required to submit to the Purchasing Department a

Certificate of Insurance meeting or exceeding the positions of Item 15 “General Conditions” and Exhibit A included herein within ten (10) business days after receiving Notification of Award. The Certificate of Insurance must be received by the County prior to the commencement of any work on this contract.

4.2 Exempt Entity: Jackson County, Missouri is an exempt entity under Section 144.062 Revised Statutes of Missouri.

Upon the request of the Successful Respondent, Jackson County will issue a project specific Missouri State Sales Tax Exemption Certificate to the Successful Respondent and their named subcontractors to be utilized during the performance of this Contract. The certificate must be requested prior to the purchase of any goods, supplies, materials and/or equipment. Under no circumstances will this certificate be backdated to cover goods, supplies, materials, or equipment already purchased.

4.3 W-9 Form: The Successful Contractor must provide a complete IRS W-9 Form for this Contract.

4.4 Other Licenses: The Successful Respondent must provide, upon written request, evidence of current required

Federal, State, and Local Occupational Licenses.

4.5 Dedicated email addresses: All Purchase Orders, Award Letters and other information will be issued to awarded Bidders via email. It is the Bidders’ responsibility to provide two (2) updated email addresses for their company with their bid. It shall also be the responsibility of the awarded Respondents to keep the County updated on any changes to their email addresses during the term of any resulting contract.

4.7 EXPERIENCE: The Successful Contractor must have a minimum of five (5) years’ experience in the work described in the specifications and list references showing contracts held by your company, providing the same services for other municipalities. References and years’ experience per Attachment 2. NOTE: Do not list Jackson County, Missouri as a reference here.

5.0 SPECIFICATIONS

5.1 The Jackson County, Missouri Sheriff’s Office is seeking bids for the purchase of Headsets and miscellaneous accessories. The requested equipment is as follows:

• (18) Ops-Core AMP® Communication Headset – Connectorized – Non-NFMI Enabled (Ranger Green)

• (18) Ops-Core AMP U174 Downlead Cable 21” (Black)

• (18) Ops-Core AMP Helmet Rail Mount Kit (Ranger Green)

• (18) Unity™ Platform Adapter for Ops-Core AMP® Communication Headset

• (18) Ops-Core Single Band U94 PPT Motorola Turbo APX 21.5”

• (18) N-ear: 360 Flexo™ Radio Earpiece with Tactical In-Line Mic – NEXUS Connection (Tan)

5.2 It is expected that Bidders have knowledge of all applicable industry standards, laws, and regulations and possess an ability to market and distribute the equipment, products or services.

5.3 Safety Requirements: All items herein must comply with current applicable safety or regulatory standards or codes.

5.4 Deviation from Industry Standard: Deviations from industry standards must be identified with an explanation of how the equipment, products or services will provide equivalent function, coverage, performance and/or related services.

5.5 New Equipment and Products: Proposed equipment and products must be for new, current models.

5.6 Warranty: All equipment must be covered by a warranty, whether the industry standard or better.

5.7 Delivery: All equipment is preferred to be obtained locally within the Greater Kansas City Metropolitan Area. If

Bidder is located outside of the GKCMA; it will be the responsibility of the Bidder to list how the requested equipment can be obtained by submitting a Greater Kansas City Metropolitan Area Memo (Section 3.1).

5.8 The Successful Bidder must provide all items listed. There shall be no substitutions offered in place of items listed in Attachment 1 – Bidder’s Quotation Sheet.

6.0 EVALUATION PROCESS

6.1 All bids that are responsive to the General Conditions, Specifications, and other provisions of this Invitation to Bid will be evaluated.

6.2 An Evaluation Committee made up of Jackson County, Missouri Personnel will evaluate bids and make recommendations.

6.3 Jackson County, Missouri shall be the sole judge of the bids submitted and its decisions shall be final.

7.0 ATTACHMENTS

7.1 Attachment A – Purchasing Forms to be downloaded, filled out and submitted with bid:

7.1.1 Affidavit

7.1.2 Certificate of Compliance

7.1.3 Statement of Contractor’s Qualifications

7.1.4 Acknowledgment of Receipt of Addenda

7.1.5 Attachment 1 – Bidder’s Quotation Sheet

7.1.6 Exhibit F – Exceptions

7.1.7 Contractor’s Utilization Plan, if applicable

7.2 Attachment B – General Purchasing Information to be downloaded and ready prior to submitting your bid:

7.2.1 General Terms and Conditions

7.2.2 Exhibit A – Insurance

8.0 REQUIRED SUBMITTALS

8.1 The following information and/or forms MUST be submitted with your response to this Invitation to Bid:

8.1.1 Affidavit

8.1.2 Copy of Certificate of Compliance

8.1.3 Statement of Contractor’s Qualifications

8.1.4 Acknowledgement of Receipt of Addenda

8.1.5 Greater Kansas City Metropolitan Area Information Memo

8.1.6 Two (2) Dedicated Email Addresses

8.1.7 Attachment 1 – Bidder’s Quotation Sheet

8.1.8 Exhibit F – Bidder’s Exceptions

8.1.9 Contractor’s Utilization Plan, if applicable

8.2 Failure to include any of the items listed in this Section may result in the REJECTION of your submitted bid.