Communication Equipment and Eyewear for CERT

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Department of Corrections, issued a Request for Bid (RFB 758 2300000102) for Communication Equipment and Eyewear for CERT on August 17, 2022, with a bid closing date of September 1, 2022 at 1:30 PM ET. This master agreement procurement seeks to establish a framework for the provision of communication equipment and eyewear to state agencies as needed. The solicitation requires four specific line items: 284 units of Walker's Razor Slim Electronic Muff headsets, 284 units of 3M Peltor ARC Left & Right Side Attachments for helmet rail connection systems, 284 units of 3.5mm Male/Male Audio Cables (3-4 feet in length), and 250 units of Wiley X Guard Multi Lens Sunglasses Package with 3 Lens Array interchangeable lenses meeting the ANSI Z87.1-2003 standard. All equipment shall be shipped F.O.B. Destination Freight Prepaid and Allowed to Frankfort Probation & Parole at 2439 Lawrenceburg Road, Frankfort, Kentucky 40601. The initial contract period is one year from the award date, with optional renewal periods of up to four additional one-year periods subject to written approval and potential renegotiation. Award will be determined on a best value basis using a ranking approach with measurable criteria: price accounts for 90 points and delivery time accounts for 10 points for a total of 100 points, with delivery time specified in working days. Vendors' written questions were due by August 23, 2022 at 10:00 AM ET, and all bids must be submitted electronically through the Commonwealth eProcurement system with vendor registration completed 24 to 48 hours before submission.

Kentucky resident bidders and qualified bidders, including Kentucky Correctional Industries, are eligible for reciprocal and preference considerations under applicable state law. No specific incumbent vendors or current contractors are identified in this solicitation. All bidders must submit required documentation including Kentucky Tax Registration Application Form 10A100, a Certificate of Authority from the Secretary of State if applicable, notarized affidavits certifying compliance with Kentucky campaign finance laws, sales and use tax registration, state tax non-delinquency, non-participation in jurisdictional boycotts, and adherence to executive agency lobbying restrictions. Bidders claiming resident bidder status or qualified bidder status as a nonprofit corporation or qualified nonprofit agency for individuals with severe disabilities may submit optional affidavits to receive preference consideration. Prices must remain valid for a minimum of 60 days after the bid due date and shall remain firm for the first 12 months of the contract, with any price increases after 12 months requiring written justification based on industry-wide changes. The specific budget or award value is not stated in the solicitation; however, the total contract value would be calculated based on the unit pricing submitted by bidders for the four line items specified.