Commissioning Agent Services for HVAC Replacement at Oregon Veterans' Home in The Dalles

The Oregon Department of Veterans' Affairs (ODVA) is seeking a Commissioning Agent for an HVAC replacement project at the Oregon Veterans' Home located at 700 Veterans Drive in The Dalles. The procurement is a Request for Quotation (RFQ) #S-27400-00014513 for comprehensive commissioning services related to replacing four Air Handler Units, two boilers, two pumps, upgrading VAV boxes, and transitioning from pneumatic to DDC controls. Key deliverables include developing a detailed commissioning plan, conducting installation verification, reviewing TAB reports, performing functional performance testing, resolving any identified deficiencies, producing a final commissioning report, and conducting seasonal testing. The solicitation requires vendors to provide hourly rates for nine specific service items, with pricing to remain firm for 90 days. Quotes are due on August 20, 2025, at 2:00 PM PST through OregonBuys, with the contractor expected to begin work on September 4, 2025, and complete the majority of commissioning work by October 31, 2025. The contract will extend into 2026 to accommodate seasonal testing requirements. ODVA will award the contract based on best value, with evaluation criteria including the comprehensiveness of proposed services and pricing.

The RFQ does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. The single point of contact for the solicitation is Tina Reniere, who can be reached at (503) 551-5302 or Tina.H.Reniere@odva.oregon.gov. Vendors are required to provide insurance as specified in Exhibit C of the solicitation documents. While a specific budget range is not directly stated, the pricing form allows for detailed hourly rate submissions across nine commissioning service categories, suggesting flexibility in potential contract value. The project involves replacing existing HVAC infrastructure at the Oregon Veterans' Home, indicating a comprehensive system upgrade that will require careful coordination and expertise in mechanical systems commissioning. Invoicing will be permitted on a monthly basis, calculated based on the percentage of project completion. The contractor will be responsible for comprehensive documentation, including O&M manual review and coordination with equipment manufacturers during the project implementation.