Commission Chambers Equipment

The City of Pembroke Pines, Florida is issuing a Quick Quote solicitation for Commission Chambers Equipment to replace aging, end-of-life systems currently installed in the City's Commission Chambers. The procurement seeks a qualified vendor to supply and deliver a networked audio-visual system built on the QSC Q-SYS platform, including two QSC SERVER CORE X10 units, one QSC QIO-ML24i input module, one QSC QIO-L24o output module, and three QSC CX-Q 4K8 network amplifiers for sound distribution throughout the chambers. The solution also requires enterprise-grade network infrastructure from Extreme Networks, specifically one 5520-48W PoE switch and two 10941 Summit 1100W AC power supplies to ensure system reliability, scalability, and continuous operation. Vendors must submit all pricing electronically through the City's OpenGov e-Procurement portal with no substitutions permitted, and products must be delivered within 30 calendar days of purchase order issuance. The solicitation was posted on April 7, 2026, with written questions due by April 14, 2026 at 11:55 p.m., final answers issued by April 16, 2026, and bid submission deadline of April 23, 2026 at 2:00 p.m. No pre-bid meeting is scheduled. Vendors must obtain and maintain Comprehensive General Liability Insurance with minimum coverage limits of $1,000,000 per occurrence, $2,000,000 general aggregate, and $2,000,000 products and completed operations aggregate, with the City named as an additional insured.

This solicitation contains no set-aside designations, disadvantaged enterprise requirements, or restrictions based on organization type, though all vendors are encouraged to register with the City via the PaymentWorks system prior to bid submission. The procurement documents include reference materials regarding Davis-Bacon wage determinations and HUD Section 3 employment compliance requirements; however, the project specification explicitly states that no grant or federal funding is involved, which may limit applicability of those compliance obligations. No proposal security, bid bond, payment bond, or performance bond is required for this equipment procurement. The project documents do not identify an incumbent vendor or reference existing infrastructure requiring integration beyond general networking compatibility with the specified QSC Q-SYS and Extreme Networks platforms. The solicitation does not establish a specific award value or budget range, requiring vendors to submit competitive quotes based on the specified equipment list and delivery requirements.