Commercial window film purchase, installation, maintenance and repair services

The Washington Convention and Sports Authority, operating as Events DC, is soliciting proposals for commercial window film purchase, installation, maintenance, and repair services with bids due August 24, 2026, and questions due August 10, 2026.

DSLBD Certified Business Enterprise preferences apply: up to three points for small business enterprises, five points for resident-owned and longtime resident businesses, two points each for local business enterprises, disadvantaged business enterprises, veteran-owned businesses, and local manufacturing businesses.

The scope requires supplying and installing 10,000 square feet of Madico DG 35 window film and 5,000 square feet of SunTek ULVDS 40 window film at the Walter E. Washington Convention Center and other Events DC-managed venues, plus ongoing maintenance and emergency repair services. Bidders must submit firm-fixed pricing for window film products and hourly rates per square footage and lineal footage for installation, maintenance, and repair applicable to the base year and all option years. Contractors must have three years of experience in these services, technicians with minimum five years of experience, three customer reference letters, and all necessary licenses. Emergency service response is required within twenty-four hours. All goods are warranted for one year with manufacturer's standard warranties.

The contract base term runs October 1, 2026, through September 30, 2027, with four one-year renewal options. Work must be performed primarily during 7:00 a.m. to 4:00 p.m., though evening work may be required with written approval at least 72 hours in advance. Evaluation is based primarily on lowest aggregate cost over the contract life. Quote validity is ninety calendar days. Contractors exceeding $250,000 in contract value must award at least 35 percent to District of Columbia certified small business enterprises or certified business enterprises. Contractors exceeding $300,000 must comply with First Source Employment Agreement requirements ensuring 51 percent of hired personnel are District of Columbia residents. Comprehensive insurance is required: $1 million commercial general liability per occurrence, $5 million umbrella liability, statutory workers' compensation, $5 million errors and omissions, $1 million cyber liability per claim, and $1 million fidelity bond.