Commercial Market Analysis - Restaurant, Retail, and Neighborhood Commercial

The Bend Urban Renewal Agency (BURA) is issuing an informal Request for Proposals (IRFP) for a commercial market analysis contract within Deschutes County, Oregon. The scope of work requires qualified firms to conduct a comprehensive evaluation of retail, restaurant, and neighborhood-serving commercial opportunities within the Bend market across four study areas: Core Area, Juniper Ridge, Murphy Crossing, and East Bend. Key objectives include evaluating the existing commercial environment, identifying unmet market demand and retail leakage, analyzing site suitability, and supporting long-range planning initiatives to inform BURA's policy, planning, and investment decisions. Deliverables must include a comprehensive written report with supporting data, maps, tables, graphics, an executive summary, presentation materials, and digital copies of all materials. The project timeline begins with initiation and data collection in March 2026, with draft and final deliverables due in July 2026, and the contract potentially extending through December 31, 2026. Proposals must be submitted electronically through the City of Bend eProcurement EUNA Portal by February 19, 2026, at 3:00 PM Pacific Time. Qualified firms must submit a letter of interest and qualifications, three references of similar work from the last five years, a detailed cost proposal with optional services separated, and responses to the sample BURA Services Contract terms. Evaluation criteria focus on technical and administrative capabilities and fees in relation to project needs and budget.

No specific set-aside designations for disadvantaged enterprises, minority-owned businesses, or other restricted entity categories are identified in the procurement documents. Proposers must comply with Oregon statutory certifications including civil rights, rehabilitation, nondiscrimination statutes, Oregon Workers' Compensation Law, and applicable tax laws, and must indicate whether they qualify as a "Resident Bidder" under ORS 279A.120. No incumbent vendors or current contractors are specified in the available documentation. The contract is structured on a time and materials basis with a total price not to exceed $100,000, with any increases requiring prior written authorization from the City Manager. BURA will reimburse reasonable expenses incurred in performing the work, excluding liquor, cannabis, personal expenditures, and traffic citations. The contractor must maintain commercial general liability insurance with minimum coverage of $2,000,000 per incident and professional liability insurance with a combined single limit of $2,000,000 for each claim and $2,000,000 aggregate. Monthly invoices must include detailed work summaries, with BURA paying undisputed amounts within 30 days of receipt.