Commercial Kitchen Ventilation Exhaust Systems Cleaning

The State of Rhode Island has issued a Request for Quotation (RFQ26005805) for commercial kitchen ventilation exhaust systems cleaning services targeting facilities in Bristol and Providence Counties. The solicitation seeks comprehensive cleaning, decontamination, and inspection services for kitchen exhaust systems across six state locations: Regan Kitchen, Adolf Meyer, Veterans Home, Zambarano, Powers/DOA Building, and Harrington Hall. Vendors must comply with NFPA 96 and American Society of Healthcare Engineering (ASHE) cleaning guidelines, performing quarterly cleaning services from September 2025 to June 2028. The contract period spans three fiscal years with potential renewal options for two additional 12-month periods, contingent on vendor performance and fund availability. Interested bidders must submit electronic responses through Ocean State Procures by August 28, 2025, with a vendor Q&A period running from August 1 to August 14, 2025. Vendor qualifications include meeting specific insurance requirements, including $1,000,000 general liability coverage, $100,000 workers' compensation, and $1,000,000 automobile liability insurance.

The procurement includes a mandatory minimum 15% minority business enterprise (MBE) participation requirement, with vendors required to certify compliance with various state laws, including political contribution reporting and investment activity restrictions. Pricing will be established on a per-unit basis, with deliveries scheduled to specific addresses in Cranston, Bristol, Pascoag, and Providence, Rhode Island. The state reserves the right to make multiple awards and reject any or all bids, indicating flexibility in the procurement approach. While specific budget ranges are not explicitly detailed, the comprehensive nature of the contract covering multiple facilities suggests a significant potential contract value. Vendors will be evaluated based on their ability to meet technical specifications, compliance with cleaning standards, insurance requirements, and commitment to minority business enterprise participation. The solicitation emphasizes a comprehensive approach to kitchen exhaust system maintenance, focusing on safety, cleanliness, and regulatory compliance across state facilities.