Commercial Irrigation System Maintenance Services

The Washington Convention and Sports Authority, operating as Events DC, a District of Columbia government entity, is soliciting bids via Invitation for Bid (IFB #25-S-037) for Commercial Irrigation System Maintenance Services. The primary scope of work involves providing comprehensive maintenance and supply services for irrigation systems at the Carnegie Library located at 801 K Street, Washington, DC 20001, with potential expansion to other Events DC-managed facilities including the Walter E. Washington Convention Center and RFK Stadium. The contractor must supply and deliver specific equipment including Hunter I-Core main controllers (Model IC-600PP), Hunter SRS 1200 sprinkler heads, Rainbird 5000 sprinkler heads, and Irritrol jar top 1-inch control valves, with all products required to be new and unused and delivered within four weeks of contract award. The contractor shall perform critical seasonal services including winterization in November (draining irrigation systems and submitting status reports by November 15th) and spring start-up services in April (refilling systems, testing, and submitting status reports by March 15th), while providing fully loaded hourly rates for service technician labor during standard operating hours (5:00 AM to 4:00 PM) and firm fixed costs for specified products and materials. Minimum qualifications require five years of documented experience in commercial irrigation system installation and maintenance, a minimum of two service technicians each with five years of experience, and District of Columbia bonding and licensing. The contract will be evaluated on a lowest aggregate overall price basis over the contract's life, with a base term of October 1, 2026 through September 30, 2027, and four optional one-year renewal periods. The solicitation was released on April 16, 2026, with written questions due by May 1, 2026, and bid responses due by May 18, 2026.

The District of Columbia offers substantial small and local business enterprise (CBE) preference points totaling up to 12 points across multiple categories, including small business enterprises (3 points), resident-owned businesses (5 points), longtime resident businesses (5 points), local business enterprises (2 points), disadvantaged business enterprises (2 points), veteran-owned businesses (2 points), local manufacturing enterprises (2 points), and equity impact enterprises (5 points). All bidders must submit required documentation electronically via OpenGov, including completed W-9 forms, tax certifications, District of Columbia Tax Certificate of Good Standing, DSLBD CBE certification letters if applicable, three customer reference letters demonstrating satisfactory performance ratings, Equal Employment Opportunity Policy Statements, and signed Disclosure Statements certifying relationships with Events DC Board of Directors and executive staff members. Contractors must comply with prevailing wage requirements as established by U.S. Department of Labor Wage Determination 2015-4281, with applicable wage rates and fringe benefits including health and welfare compensation of $4.80 per hour and paid leave provisions. The contract is subject to District of Columbia labor laws including the Living Wage Act of 2006 and the First Source Employment Agreement Act, requiring 51 percent of new employees hired to be District of Columbia residents for contracts exceeding $100,000. Events DC is exempt from federal excise tax, transportation tax, and District of Columbia sales and use taxes, and all payments will be processed via Automated Clearing House (ACH) with standard payment terms of net 30 days. While no specific budget range is disclosed in the solicitation documents, the contractor will bear all costs for equipment, materials, and labor required to perform services on an F.O.B. Destination basis.