Commercial HVAC Preventive Maintenance Services

Workforce Solutions Rural Capital Area (WSRCA), a nonprofit organization serving a nine-county region in Texas, is seeking bids for Commercial HVAC Preventive Maintenance Services through Request for Bid (RFB) #320-15-2502. The procurement targets preventive maintenance services for 12 workforce offices located in Bastrop, Burnet, Cedar Park, Giddings, LaGrange, Llano, Lockhart, Round Rock, San Marcos, and Taylor. While WSRCA prefers a single Texas-licensed HVAC commercial business to service all locations, bids for one or more offices will be considered. Proposers must demonstrate commercial HVAC experience and provide comprehensive preventive maintenance services. The evaluation will utilize a 105-point scoring system with points allocated across demonstrated capabilities (20 points), preventive maintenance services (30 points), warranty services (20 points), and bid-budget (30 points). Proposals are due electronically to Nellie Reyes, Director of Procurement, by September 26, 2025, at 12:00 pm CST, with an anticipated contract start date of October 1, 2025. The initial contract period runs from October 1, 2025, to September 30, 2026, with potential annual renewals for up to three additional terms.

The procurement is specifically designed to encourage participation from diverse businesses, with 5 bonus points available for Historically Underutilized Businesses (HUB). Minority, disadvantaged, veteran, and women-owned businesses are strongly encouraged to respond. Eligible proposers must be Texas-licensed HVAC businesses, and proposals must score a minimum of 70 points to be considered. The procurement will be funded through federal and state workforce program allocations from the Texas Workforce Commission, with WSRCA reserving the right to negotiate fees and costs. While no specific budget range is explicitly stated, the solicitation covers maintenance services for 12 offices across multiple counties. Proposals will be evaluated based on comprehensive capabilities, service quality, pricing, and potential bonus points for underutilized business categories. WSRCA, as a 501(C)(3) non-profit organization, is responsible for planning, administration, and oversight of employment, training, and subsidized childcare programs across its service area.