Commercial Fish Fixed Gear Logbook Data Import Tool

The Oregon Department of Fish and Wildlife (ODFW) is pursuing a sole source procurement for a Commercial Fish Fixed Gear Logbook Data Import Tool, specifically targeting the integration of new National Marine Fisheries Service (NMFS) logbook data into their existing MS Access database. The procurement is directly with PC Database Solutions (PDS), the original creators of ODFW's proprietary fishing vessel logbook system developed in 2009. The primary deliverable is a custom data importer that will enable seamless integration of federal logbook data into ODFW's current database, which contains critical fishing trip information including location data and catch estimates used by researchers and marine resource managers. The procurement is being conducted under OAR 137-047-0275, 279B.050(6)(m), and ORS 279B.075, with a specific focus on unique design considerations and exclusive authorized representation. The contract opportunity was posted on February 4, 2025, with a submission deadline of February 11, 2025, representing a tight seven-day window for potential review and processing.

This sole source contract appears to have no specific set-aside designations or restrictions on organizational respondents, as it is a direct procurement with the incumbent technology provider. PDS is identified as the exclusive vendor due to their intimate knowledge of the database's proprietary VBA back-end code and highly normalized database structure with API forms. The current system, developed between 2009-2014, is version 1.36 and contains copyright protections ensuring that only PDS can perform maintenance and updates. While the exact contract value is not specified, the document suggests this is a short-term solution with ODFW planning to develop an internal SQL database for long-term use. The procurement is geographically situated in Oregon, with specific jurisdictional relevance to Linn County, and is focused on supporting marine fisheries management through enhanced data integration capabilities.