Commercial Fire Apparatus Preventative Maintenance and Repair Services

The City of West Sacramento is soliciting proposals from qualified firms to provide preventative maintenance and repair services for fire apparatus under an RFQ with proposals due June 11, 2021 and questions due May 28, 2021. The service facility must be located no more than 20 miles from 2040 Lake Washington Boulevard, West Sacramento, California—a geographic constraint that filters eligible bidders.

The scope covers vehicle inspection and preventative maintenance in compliance with NFPA 1911 standards, apparatus maintenance and repair, emergency call response for priority repairs, parts inventory management, and warranty coverage. Respondents must demonstrate a minimum of three years of experience providing similar services to public agencies in California, with prior work for agencies similar in size to West Sacramento.

The contract term is three years with options to extend for two successive one-year periods. Pricing is evaluated on a rate schedule basis with line items for shop rate, after-hours call-out fee, after-hours labor rate, mobile service rate, transportation rate, and body shop rate, all quoted in dollars per hour.

Evaluation weighing is proposal transmittal letter (10%), qualifications and experience (35%), rate schedule (30%), technical approach (15%), and acceptance of the City's standard contract (10%). Respondents must provide proof of insurance meeting mandatory requirements including Commercial General Liability of $1,000,000 per occurrence and $2,000,000 aggregate, Commercial Automobile Liability of $1,000,000 per accident, Workers' Compensation per statutory requirements, and Professional Liability of $1,000,000 per claim. The City must be named as Certificate Holder and additional insured on all policies except Workers' Compensation. Respondents must hold all necessary business licenses and certifications and register with the Secretary of State to conduct business in California.