Commercial Dishwasher Machine Lease Services Austin State Supported Living Center (ASSLC)

The Texas Health and Human Services Commission (HHSC) has issued an Invitation for Bids (IFB) for commercial dishwasher machine lease services at the Austin State Supported Living Center (ASSLC), located in Travis County. The procurement seeks competitive bids for monthly leasing and preventive maintenance of specific commercial dishwashers, including three Auto-Chlor AC44 Conveyor Dish Machines, four Auto-Chlor HT25 High Temp Dish Machines, and three Auto-Chlor U34 Undercounter Dish Machines. Bidders must demonstrate a minimum of five years of relevant experience, with personnel having at least two years of experience in similar services. The contract will be awarded based on best value to the State of Texas, considering factors such as meeting specifications, performance delivery requirements, and price. Key deadlines include questions due by July 3, 2025, and bid responses due by July 16, 2025, with an initial contract term from September 1, 2025, to August 31, 2026, and options for two additional one-year renewals through August 31, 2028. Bidders must submit comprehensive documentation, including solicitation affirmations, pricing sheets, and reference forms, with failure to provide complete documentation resulting in bid disqualification.

The solicitation does not explicitly specify set-aside designations or restrictions on respondent types, but it does require extensive qualifications and documentation that may limit potential bidders. Vendors must provide three verifiable references for similar contracts within the last 5 years, demonstrate operational capabilities, and meet rigorous compliance requirements outlined in the HHS Contract Affirmations and Uniform Terms and Conditions. The historical spend for similar services is approximately $33,000 for the period of 9/01/2024 to 8/31/2025, suggesting a modest contract value. Bidders must comply with various state regulations, including E-Verify program participation, anti-discrimination laws, and specific provisions related to business practices and ethical standards. The procurement requires comprehensive insurance coverage and includes background check provisions for vendor personnel. Pricing must be firm and fixed for the entire contract duration, submitted in US Dollars, and include all associated labor, equipment, materials, and expenses for the dish machine lease and maintenance services.