Commercial Carriers

The School Board of Seminole County, Florida is issuing Invitation to Bid (ITB) #25260092B-AZ for commercial carrier services to support district-wide transportation needs for approximately 59,000 students and 7,000 employees across 66 schools and facilities. The procurement seeks to establish a pre-qualified list of contracted transportation providers for field trips, athletic activities, and extracurricular activities. Required deliverables include commercial buses manufactured in year 2000 or newer with minimum 16-passenger capacity, functioning air conditioning, restroom facilities, and handicap accessibility, with four vehicle categories differentiated by capacity (16/25, 47/50, 51/55, and 56+ passenger vehicles). Drivers must possess current Commercial Driver's Licenses with passenger endorsement, clean driving records verified every six months, valid medical certificates, and must comply with federal drug and alcohol testing requirements and Jessica Lunsford Act background check requirements. Contractors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 general aggregate, Automobile Liability insurance at $1,000,000 combined single limit, and Workers' Compensation insurance at statutory limits, along with current DOT inspection certificates for all vehicles. All pricing must be all-inclusive, covering fuel surcharges, trip charges, transfer rates, mileage rates, tolls, parking fees, and all additional charges with no separate fees added at the time of quote. Key dates include a voluntary pre-bidder meeting on March 31, 2026, at 10:00 AM EST via WebEx, a question submission deadline of April 3, 2026, at 1:00 PM EST, addenda release on April 8, 2026 if necessary, and bid submission due April 17, 2026, at 1:00 PM EST through the VendorLink portal with Board approval of award recommendation scheduled for May 12, 2026. The contract term is two years effective July 1, 2026, with potential renewal for two additional one-year terms, totaling four years possible.

The solicitation documents do not indicate specific set-aside designations or restrictions limiting response to particular enterprise categories, disadvantaged businesses, or other organizational classifications. No incumbent vendors or current contractors are identified in the available procurement materials. The School Board reserves the right to make multiple awards and cancel the contract with 30 days' notice at the end of any fiscal year. Pricing schedules differentiate rates across four service categories: within-Seminole County travel with flat rates for half-day and full-day service plus hourly rates for extended trips; out-of-Seminole County, inter-state, and out-of-state travel with tiered hourly rates based on trip duration and mileage rates for trips exceeding 250 miles; round-trip field trip flat rates to specific destinations including St. Augustine, Sea World Orlando, Kennedy Space Center, and other regional attractions; and drop-off/pick-up round-trip services for local and regional destinations within Volusia, Lake, Orange, Brevard, and Osceola Counties. The School Board is exempt from federal excise and state sales taxes with normal payment terms of Net 30 days from invoice receipt. Specific budget amounts or award values are not disclosed in the available procurement documentation.