Commendation supplies

The City of Philadelphia Procurement Department is soliciting quotes for a micro purchase of commendation supplies through a competitive bidding process. This procurement opportunity, designated B2626798, was posted on April 2, 2026, with quotes due by April 7, 2026, for a requirements period extending from April 2, 2026, through June 30, 2026. The micro purchase will be awarded as a whole or by individual line item, whichever serves the City's best interest, to the lowest responsive and responsible bidder. Vendors must quote all items listed in order to be eligible for award and must not initiate delivery or services until receiving formal notification from the department. All quotes must be submitted electronically through the PHLContracts platform at www.PHLContracts.phila.gov and must include a signed Consent and Authorization Agreement. The evaluation criteria focus on price competitiveness and vendor responsibility, with awards made to the lowest responsive and responsible seller. All quoted prices must remain valid for 60 days from submission for firm limit contracts or throughout the entire contract term for requirements contracts, with pricing quoted net and exclusive of taxes and delivered FOB Destination Point.

Vendors responding to this opportunity are not subject to specific set-aside designations, though the City encourages participation from Local Business Entities (LBEs) and businesses with LGBTQ, minority-owned, women-owned, or disadvantaged business certifications through submission of optional diversity documentation. No incumbent vendors or current contractors are identified in the solicitation documents. The micro purchase dollar limit is currently $43,000, with automatic annual increases effective July 1st based on the Consumer Price Index for All Urban Consumers (CPI-U) percentage increases from January 1, 2020, rounded to the nearest thousand dollars. All awarded vendors must maintain specified insurance coverage, including Workers' Compensation at statutory limits, General Liability insurance with a $500,000 per occurrence minimum, and Automobile Liability insurance with a $300,000 per occurrence minimum. Vendors must comply with all applicable laws, nondiscrimination requirements, and ethics regulations, and may not be indebted to the City of Philadelphia for delinquent taxes or other debts without an established payment plan. The City reserves the right to reject any or all quotes and may accept quotes from multiple sellers on individual items based on its best interests.