Seller SOP Checklist B2626798.pdf
PDF 231 KB Posted
- Attached to
- COMMENDATION SUPPLIES
- Solicitation number
- B2626798
- Issued by
- Pennsylvania
About this file
This is a Seller Standard Operating Procedure (SOP) Checklist issued by the City of Philadelphia Procurement Department for small purchase bids submitted through the PHLContracts platform. The document outlines the step-by-step process for vendors to submit quotes for the Commendation Supplies micro purchase opportunity, which will be awarded to the lowest responsive and responsible bidder either as a whole or by line item, whichever serves the City's best interest. The requirements period for this procurement runs from April 2, 2026, through June 30, 2026. Vendors must quote all items listed in order to be eligible for award and are instructed not to deliver or provide any services until officially notified by the department.
The checklist requires vendors to complete multiple mandatory steps including selecting their business certification status as a Local Business Entity (LBE), entering unit costs for each item, answering all mandatory questions, accepting terms and conditions, and submitting a signed Consent & Authorization form. Vendors must ensure they are operating in the Seller role rather than Seller Admin role within the system and must address all red validation warnings before submission. Optional documentation includes the LGBTQ Applicant Opportunity Data Form. All quotes must be submitted through www.PHLContracts.phila.gov, and vendors are responsible for downloading and saving all attachments listed in the Terms & Conditions Tab prior to quote submission.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Current Seal.jpeg | JPEG file | |
| Micro Purchase Terms and Conditions FY26 B2626798.pdf | ||
| LGBTQ Applicant Data Form B2626798.pdf | ||
| PHL-Contracts-Consent_Authorization B2626798.pdf |
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .