Commencement Photography

The University of Wisconsin-Stevens Point (UWSP) is seeking a photographer to provide comprehensive commencement photography services through a Request for Bid (RFB). The procurement requires a qualified vendor to create approximately 800 name cards for winter commencement and 1,400 for spring ceremonies, photograph graduation events, and deliver digital proofs to graduates within 72 hours of each ceremony. The photographer must arrive 1.5 hours before ceremony start times and maintain a detailed list of graduates photographed, including contact information. UWSP typically hosts one December ceremony with around 600 graduates and two May ceremonies with approximately 1,200 graduates, though COVID-19 may impact ceremony logistics. The bid evaluation will be based on the highest compensation value offered to UWSP per graduate photographed, with questions due by September 10, 2021, at 1:00 PM CT and final bid responses required by September 17, 2021, at 1:00 PM CT via email.

The contract will be awarded for an initial one-year term with potential renewals for three additional one-year periods contingent on mutual agreement. Bidders can claim minority bidder preference (5% for certified Minority Business Enterprises) or disabled veteran-owned business preference under Wisconsin statutes. The successful vendor must maintain commercial liability insurance with a minimum $1,000,000 coverage and comply with Wisconsin procurement regulations, including nondiscrimination and affirmative action requirements. Bid pricing must remain firm for 60 days from the opening date, with payment terms following standard Wisconsin state procurement practices of invoicing within 30 days of service delivery. The contract is exempt from federal and state taxes except Wisconsin excise taxes and will be governed by Wisconsin law and applicable federal and state regulations. While no specific budget range is mentioned, the compensation will be determined by the per-graduate photography fee proposed by the winning bidder.