Commemorative Plaques for Community Learning Centers

The Rhode Island Department of Administration's Pandemic Recovery Office (PRO) is seeking quotations for 42 commemorative brass plaques to recognize community learning centers funded through the American Rescue Plan Act's Coronavirus Capital Projects Fund. The solicitation includes three line items: 21 standard design plaques measuring 18" x 15", 21 unique location-specific plaques at the same base size, and an option for approximately 18 additional inches of customized design length. Vendors must submit responses exclusively through the Ocean State Procures online platform by November 24, 2025, at 3:00 p.m. EST, with vendor questions due by November 7, 2025, at 2:00 p.m. EST. The contract is anticipated to begin in December 2025 and will run for one year. Potential vendors must register with Ocean State Procures and comply with standard liability insurance requirements of $1,000,000 per occurrence, including workers' compensation and automobile liability coverage. Delivery terms are Free on Board Destination, with payment terms to be specified by the vendor.

The procurement includes a 15 percent minority business enterprise participation requirement as mandated by Rhode Island General Law 37-14.1-6, which may restrict or provide preferential treatment to certain vendors. All bidders must complete a comprehensive vendor certification questionnaire addressing ownership structure, disclosures, and compliance certifications. The state reserves the right to make one or multiple awards or reject all bids, providing flexibility in the procurement process. While the solicitation does not specify a precise estimated contract value, it covers plaques for 21 community learning centers across 18 municipalities. Vendors must demonstrate the ability to produce high-quality brass plaques with potential customization to commemorate the state's investment in community learning infrastructure. The procurement aims to recognize and highlight the state's commitment to community development through American Rescue Plan Act funding, with a focus on creating meaningful commemorative markers for these important community resources.