Commemorative Cords For Commencement Ceremonies

Auburn University at Montgomery (AUM) is seeking to procure commemorative cords for commencement ceremonies through a Request for Bid (RFB) with bid number AU-2021-0000300. The procurement involves supplying 10,000 commemorative cords annually, with specific design requirements including intertwined Auburn Orange (PMS 158) and Auburn Blue (PMS 289) colors and a silver AU charm. The bid was posted on September 16, 2021, with a closing date of September 22, 2021, and required sample submissions by September 24, 2021, to the Office of the Provost. Potential suppliers must provide a detailed price proposal, contact information for key personnel, and professional affiliations. Delivery specifications include next-day desktop delivery at no additional charge, with a 95% or greater on-time delivery performance standard defined as delivery within three business days of order placement. The university proposes an initial three-year contract term with two optional one-year renewals, contingent on mutual consent, and will evaluate bids based on the ability to meet specific cord design requirements and delivery specifications.

The procurement appears to be open to all qualified suppliers without specific set-aside designations or restrictions on organizational types. Payment terms are net 30 days upon invoice receipt, and the university reserves the right to award the contract based on its best interests. While no specific budget range is explicitly stated, the annual requirement of 10,000 commemorative cords suggests a potentially significant contract value. The bid does not mention incumbent vendors or existing infrastructure requirements that would necessitate specific integration considerations. Suppliers will need to demonstrate their capability to meet the precise design specifications, delivery performance standards, and turnaround times outlined in the bid document. The comprehensive nature of the requirements indicates that AUM is seeking a reliable, detail-oriented vendor capable of consistently producing high-quality commemorative cords for their commencement ceremonies.