1032207-event.pdf

08 October 2021

Commemorative Cords For Commencement Ceremonies Commemorative Cords For Commencement Ceremonies

08 October 2021

Open 9/16/2021 12:00 AM CDT Type AU - Request for Bid Close 9/22/2021 10:30 AM CDT Number AU-2021-0000300 Currency US Dollar

Sealed Until 9/22/2021 10:30 AM CDT

Payment Terms 0% 0, Net 30

08 October 2021

Contacts Elizabeth Owen EJO0001@auburn.edu

Phone +1 334-844-7771

08 October 2021

Commodity Codes Commodity Code Description 31152100 Cords

08 October 202108 October 202108 October 202108 October 202108 October 202108 October 202108 October 202108 October 202108 October 2021 mailto:EJO0001@auburn.edu

Auburn University bid openings will be done solely through the JAGGAER Sourcing Event Portal. In order to comply with State of Alabama bid law, bid openings will now be made public via the below conference call information.

Telephone: Meeting ID: 921 523 189

Dial: +1 646 876 9923 (US Toll) or +1 312 626 6799 (US Toll)

If you wish to listen to bid openings, please make sure your microphone is muted, as only PBS staff should be speaking during these openings.

Please note that when opening an RFP, PBS staff will only read the vendor names of responses received. RFP pricing will not be read aloud as additional factors are involved in the evaluation.

Auburn University is seeking sealed bids for Commemorative Cords For Commencement Ceremonies per the terms, conditions, & specifications listed herein. Please include a completed and notarized disclosure statement with your response.

Auburn University seeks a supplier to provide commemorative cords intertwined Auburn Orange PMS 158 and Auburn Blue PMS 289 with a silver AU charm as illustrated under the Buyer Attachments section.

Auburn University estimates approximately 10,000 undergraduates annually across three commencement ceremonies. Suppliers' responses should be a cost per unit. Interested suppliers should provide a sample cord and colors to the following address via Next Day Desktop Delivery at no extra charge. Samples should be received no later than Friday, September 24, 2021.

Office of the Provost

ATTN: Tracey Newell

208 Samford Hall

Auburn University, AL 36849

Deliverables: The supplier shall provide Next Day Delivery at no extra charge. On-time delivery shall be maintained at 95% or greater. On-time delivery is defined as next day delivery of order within three (3) business days of placement of order, pending agreement of production time. Late orders are anything greater than three (3) days, unless with approved notification.

Term of contract: The University proposes the initial term of the agreement for commemorative cords shall be three (3) years, with two (2) one-year renewal options, with the consent of both parties.

Payments: Invoices will be paid within 30 days upon receipt.

Bid responses should include contact name(s), title(s), location(s), and resume(s) of the individual(s) responsible for the company's bid and negotiation during this bid process. Please include any professional affiliations.

Responses should also include a detailed price proposal for an estimated 10,000 commemorative cords annually. Provide a sample cord and colors to the address listed above via Next Day Desktop Delivery at no extra charge. Samples should be received no later than Friday, September 24, 2021.

All questions related to this bid must be directed to Beth Owen via the Q&A Board found in the event.

Instructions to Proposers

A. Proposal Response

Description

Proposals should be submitted to the Procurement & Business Services Sourcing Event Portal on or before the time and date set for closing.

Pursuant to the provisions of the State of Alabama Competitive Bid Law rules and regulations adopted there under, sealed bids will be received on the items noted herein by Procurement and Business Services of Auburn University, until the date and time stated.

All bids are to be "F.O.B. Destination - Freight Prepaid and Allowed."

Alabama law (Section 41-4-116, code of Alabama 1975) provides that every bid submitted and contract executed shall contain a certification that the vendor, contractor, and all of its affiliates that make sales for delivery into Alabama or leases for use in Alabama are registered, collecting, and remitting Alabama state and local sales, use, and/or lease tax on all taxable sales and leases into Alabama. BY SUBMITTING THIS BID, THE BIDDER IS HEREBY CERTIFYING THAT THEY ARE IN FULL COMPLIANCE WITH ACT NO. 2006-557, they are not barred from bidding or entering into a contract pursuant to 41-4-116, and acknowledges that the awarding authority may declare the contract void if the certification is false.

Bidder certifies that neither it, nor any of its employees who will provide or perform services under this contract have been debarred, suspended or declared ineligible as defined in the Federal Acquisition Regulation (FAR 48 C.F.R. Ch. 1 Subpart 9.4). Bidder will immediately notify the University if the Bidder or any of its employees who will provide or perform services under this contract is placed on the Consolidated List of Debarred, Suspended, and Ineligible Bidders.

AU reserves the right to award in whole or in part, by line item, or make multiple awards, where such action serves Auburn University’s best interest.

Proposers may withdraw proposals at any time prior to the time and date set for opening.

The University reserves the sole and exclusive right to reject or accept any or all proposals and to waive any informality in proposal. The best interest of the University and their subsequent facilities shall be considered as the number one determining factor in selecting or not selecting a Proposer.

No department, school, or office at the University has the authority to solicit official proposals other than Procurement and Business Services. All solicitation is performed under the direct supervision of the Director of Procurement and Business Services and incomplete accordance with the University policies and procedures.

The University reserves the right to conduct discussions with proposers, and to accept revisions of proposals, and to negotiate price changes. The University will make reasonable efforts to protect proprietary information but all records are subject to State of Alabama open records laws.

Proposers submitting proposals which meet the selection criteria and which are deemed to be the most advantageous to the University may be requested to give an oral presentation to a selection committee.

Procurement and Business Services will schedule the presentations.

The University is committed to the development of Small Business and Small Disadvantaged business (SB & SDB) suppliers. If subcontracting is necessary, the contractor will make every effort to use SB & SDB in the performance of this contract. Reporting will be required throughout the duration of the contract indicating the extent of SB & SDB participation.

The Suppliers shall indemnify, defend, and hold harmless the University, its officers, agents, and employees from any claims, damages, and actions of any kind or nature arising from or caused by the use of any materials, goods, equipment, or services furnished by the Supplier, provided that such liability does not attribute to the sole negligence of the University.

The successful supplier will have to attest to the following: By signing this contract, the contracting parties affirm, for the duration of the agreement, that they will not violate federal immigration law or knowingly employ, hire for employment, or continue to employ an unauthorized alien within the state of Alabama, Furthermore, a contracting party found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible for all damages resulting therefrom.”

Read and comply with all instructions, specifications, General Terms and Conditions, and Bid Conditions.

Any contract resulting from this request may be made available to other eligible entities. This may include but is not limited to; Auburn University at Montgomery (AUM), Alabama Cooperative Extension System; and other state entities. Contracts resulting from the award of this request cover shipments by any entity listed above. Each entity may generate its own purchase orders, payments, etc. and delivery should be made according to the instructions on the purchase order.

Required to View Event

Prerequisites Required to Enter Bid

08 October 2021

1. Please confirm that you have read the terms and conditions.

2. Please upload a completed & notarized Vendor Disclosure Statement.

3.

If you have an office within or employ any individuals who reside or work within the State of Alabama, please upload your E-Verify Memorandum of Understanding (MOU). If there is no office within the State, nor any individuals residing or working within the State, please upload a statement confirming this information.

4. Please confirm that you have read the cancellation clause listed herein.

08 October 202108 October 202108 October 202108 October 202108 October 202108 October 202108 October 2021

Buyer Attachments

1. Bid AU-2021-0000300 Illustration.jpg

08 October 202108 October 202108 October 202108 October 202108 October 202108 October 2021 https://s3.amazonaws.com/solutions-selectsite-documents/Sourcingevent/1032207-1135722461Bid%20AU-2021-0000300%20Illustration.jpg?AWSAccessKeyId=AKIAJ5HNJE5DFBZ5ONSA&Expires=1696800422&Signature=Z%2FsL0zkVqugV%2FLvbVp4ltCcmxWY%3D

Questions Required Questions

There are no Questions added to this event.

08 October 202108 October 202108 October 202108 October 202108 October 2021

Product Line Items Product Line Items

1.

# Item Name, Commodity Code, Description Allow

Alternates Qty. UOM Requested Delivery

P1 Commemorative Cords For Commencement Ceremonies 10,000 EA - Each

31152100 - Cords

Auburn University seeks a supplier to provide commemorative cords intertwined Auburn Orange PMS 158 and Auburn Blue PMS 289 with a silver AU charm as illustrated under the Buyer Attachments section.

Auburn University estimates approximately 10,000 undergraduates annually across three commencement ceremonies. Suppliers' responses should be a cost per unit.

Interested suppliers should provide a sample cord and colors to the following address via Next Day Desktop Delivery at no extra charge. Samples should be received no later than Friday, September 24, 2021.

Office of the Provost ATTN: Tracey Newell 208 Samford Hall Auburn University, AL 36849

Deliverables: The supplier shall provide Next Day Delivery at no extra charge. On-time delivery shall be maintained at 95% or greater. On-time delivery is defined as next day delivery of order within three (3) business days of placement of order, pending agreement of production time. Late orders are anything greater than three (3) days, unless with approved notification.

Term of contract: The University proposes the initial term of the agreement for commemorative cords shall be three (3) years, with two (2) one-year renewal options, with the consent of both parties.

Payments: Invoices will be paid within 30 days upon receipt.

Bid responses should include contact name(s), title(s), location(s), and resume(s) of the individual(s) responsible for the company's bid and negotiation during this bid process. Please include any professional affiliations. Responses should also include a detailed price proposal for an estimated 10,000 commemorative cords annually. Provide a sample cord and colors to the address listed above via Next Day Desktop Delivery at no extra charge. Samples should be received no later than Friday, September 24, 2021.

08 October 202108 October 202108 October 202108 October 2021

Service Line Items Service Line Items

There are no Items added to this event.

08 October 202108 October 202108 October 2021