Columbus ES HVAC & Memorial ES HVAC and Reroof (Deming Public Schools)

Deming Public Schools, in collaboration with the New Mexico Public School Facilities Authority (PSFA), has issued Request for Proposal (RFP) 24-01 for HVAC and re-roofing projects at Columbus Elementary and Memorial Elementary schools. The procurement involves replacing the existing geothermal heat pump system with a Variable Refrigerant Flow (VRF) mechanical system at Columbus Elementary, and removing the existing TPO roofing system and replacing it with a new PVC roofing system while replacing existing roof-top HVAC units at Memorial Elementary. A mandatory pre-proposal conference was held on December 21, 2023, with proposals due on January 9, 2024, at 2:00 PM MST. The evaluation process will comprehensively assess technical proposals across multiple criteria including past performance, project staffing, management plan, health and safety, and New Mexico produced work, totaling 100 points, with an additional 100 points for price proposals. Potential interviews may add up to 100 more points, creating a potential grand total of 300 points for selection. Offerors must provide detailed qualifications, including safety records, project experience, team capabilities, and compliance with state procurement regulations, with specific technical requirements outlined in the addendum documents.

The contract does not appear to have specific set-aside designations for disadvantaged enterprises. Contractors must comply with New Mexico prevailing wage rates and licensing requirements, and the project will be funded by the District and Public School Capital Outlay Council/Public School Facilities Authority. The design professional's estimated construction cost is $2,596,000 for Columbus Elementary and $2,000,000 for Memorial Elementary, totaling approximately $4,596,000. Performance and payment bonds will be required, and the contract will be awarded to the highest-ranked offeror based on the comprehensive evaluation process. Technical specifications indicate compatibility requirements with existing Automated Logic building automation systems, with prior approvals provided for Carrier and Trane packaged air conditioners and variable refrigerant flow systems. Specific technical modifications outlined in Addendum #2 provide detailed instructions for HVAC Testing, Adjusting, and Balancing (TAB), with TAB responsibilities split between the district and the contractor depending on the specific school site.