color video survey and well casing repair

The Illinois Department of Corrections is requesting quotes for a color video survey of Well #1 at Sheridan Correctional Center and associated casing repair work, with quotes due August 24, 2026. This is a small-business set-aside procurement.

Well #1, constructed in 1940 to a total depth of 885 feet, has a 12-inch casing from surface to 240 feet with open hole extending to total depth. The vendor must perform a comprehensive color video survey, and if damage is discovered, supply an itemized quote for repair work with separate line items for labor, materials, and other costs, subject to facility approval before proceeding.

All work must be performed at Sheridan Correctional Center during normal business hours (Monday through Friday, 8:00 a.m. to 3:00 p.m.) with minimal interference to facility operations. All vendor employees must pass security background checks prior to site access. The vendor supplies all labor, equipment, and materials and must provide an emergency contact representative.

The contract term commences upon final execution and ends June 30, 2027. Material costs are estimated at $8,000 for the contract term and serve as a billing mechanism rather than a guaranteed allocation. The vendor must maintain General Commercial Liability insurance of $1 million per occurrence with $2 million annual aggregate, Auto Liability insurance of $1 million per occurrence, and Workers' Compensation insurance as required by law, with certificates of insurance provided at contract execution and annually thereafter. Invoices require sign-off from both the Chief Engineer and the Voucher Clerk at Sheridan Correctional Center Business Office. Bid prices must remain firm for 120 days from opening. The State will award to the responsive and responsible vendor submitting the lowest price. Contact Melinda Matson at 815-496-2181 ext. 32042 or Melinda.Matson@illinois.gov.