Collection and Recycling of Electronic Waste

Laramie County School District Number One in Wyoming has issued a Request for Proposal (RFP) for the collection and recycling of electronic waste (e-waste) across its district facilities. The procurement seeks a qualified supplier to manage e-waste from schools and departments on an as-needed basis, with an initial contract period from May 1, 2025, to April 30, 2026, and potential renewal options for two additional years. The district estimates annual e-waste quantities including 9,108 lbs of flat screen monitors, 20,412 lbs of printers/fax/scanners, 25,155 lbs of CPUs and servers, and 6,453 lbs of laptops. Suppliers must possess E-Steward and/or R2 certifications and comply with EPA regulations, providing comprehensive e-waste management services including transportation, secure data destruction, and proper recycling. Key proposal requirements include demonstrating facility security, confidentiality procedures for data destruction, and capability to handle district asset tags and hard drive removal. Proposals are due on March 18, 2025, at 11:00 a.m., with the contract to be awarded based on an evaluation considering multiple factors beyond lowest cost.

The procurement does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must register on the Rocky Mountain E-Purchasing System and comply with Wyoming state purchasing statutes, which include resident/domestic vendor preferences. The district will not guarantee minimum waste quantities and reserves the right to negotiate with multiple providers. While no incumbent vendors are specifically identified, the procurement emphasizes fair treatment, transparency, and adherence to governmental purchasing ethics as outlined by the National Institute of Governmental Purchasing (NIGP) Code of Ethics. Vendors must submit comprehensive documentation including company information, tax identification, W-9 forms, and certificates of insurance. The contract will follow procurement protocols with different bid thresholds: purchases under $25,000 follow routine procedures, expenditures between $25,000-$49,999 require at least three informal bids, and purchases over $50,000 necessitate formal bidding with Board of Trustees approval.