25RP4014 Collection and Recycling of Electronic Waste.pdf

This is a Request for Proposal (RFP) issued by Laramie County School District Number One in Cheyenne, Wyoming, for the collection and recycling of electronic waste (e-waste). The RFP seeks a supplier to collect and recycle electronic waste from district schools and departments on an as-needed basis. The contract period is from May 1, 2025, to April 30, 2026, with potential renewal options for up to two additional years. Proposals are due on March 18, 2025, at 11:00 a.m., and the district estimates annual e-waste quantities including 9,108 lbs of flat screen monitors, 20,412 lbs of printers/fax/scanners, 25,155 lbs of CPUs and servers, and 6,453 lbs of laptops, among other electronic items.

The RFP requires suppliers to provide comprehensive e-waste management services, including transportation, secure data destruction, and proper recycling. Suppliers must have E-Steward and/or R2 certifications and comply with EPA regulations. The district will not guarantee minimum waste quantities but expects suppliers to provide detailed pricing for collection, transportation, and recycling of various e-waste categories. Suppliers must also demonstrate facility security, confidentiality procedures for data destruction, and the ability to handle district asset tags and hard drive removal. The contract is not exclusive, allowing the district to negotiate with multiple providers, and will be awarded based on an evaluation of the proposals that considers factors beyond just the lowest cost.