Collaborative Planning Group Systems Subscription service

The Colorado Department of Public Health and Environment, Prevention Services Division, is procuring a five-year subscription to the EPIC Data System from Collaborative Planning Group Systems Inc. under sole-source justification, with a proposal due June 11, 2026.

This is a sole-source procurement. CPGSI is identified as the only vendor capable of fully capturing the unique reporting elements required by the Substance Abuse Prevention Block Grant (SAMHSA) compliance reporting. The Colorado Office of Information Technology has approved the subscription service and confirmed it is cost-effective relative to alternatives, including updating the current relational database or developing a new system in-house. The justification establishes that CPGSI holds exclusive expertise in managing SAMHSA compliance reporting requirements and specialized knowledge in data collection and performance optimization for prevention initiatives.

The scope is a web-based data management subscription service designed to replace an outdated relational database currently housed on a CDPHE server. The Office of Information Technology has deemed the existing system unsustainable and will decommission it as of June 30, 2026. The subscription service will transition active prevention programs to a modern platform aligned with SAMHSA reporting mandates.

The estimated total contract value is $400,000 over the five-year term, calculated at $80,000 annually on a fixed-price basis. The contract term extends from June 30, 2026, to June 30, 2031, with no renewal options. Place of performance is the web-based platform maintained by CPGSI. The contract is funded through Colorado state budgetary allocations to CDPHE.