Cohesity Software License Subscription Renewal

The Maryland Department of Information Technology is conducting a Purchase Order Request for Proposals (PORFP) for a Cisco Cohesity Software License Subscription Renewal, specifically targeting server and storage infrastructure for Anne Arundel County. The procurement (FC-596-25) encompasses multiple software subscriptions and services, including SolutionsPlus Subscription Software Licenses, DataProtect Service Subscriptions, Replica/Retention Service Subscriptions, and FortKnox Hot Tier as a Service on AWS, with quantities ranging from 1 to 229 licenses. The contract term is set for May 30, 2025 to May 29, 2026, with a fixed-price solicitation limited to Master Contractors under the Commercial Off-the-Shelf Software (COTS 2012) contract. Proposals are due on April 3, 2025, at 2:00 pm, and must be submitted electronically through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Evaluation criteria are primarily focused on lowest price, with a requirement for new, unused software and specific maintenance and service subscription details for various storage and data protection services.

The procurement is designated as a Small Business Reserve (SBR) procurement, meaning only certified small businesses meeting Maryland's statutory requirements are eligible to bid. The contract includes a comprehensive Data Usage Agreement effective August 2024, which governs the processing of Personally Identifiable Information (PII) and includes strict data protection protocols. Vendors must implement reasonable security measures, limit PII access, encrypt sensitive communications, and provide staff training on privacy practices. While specific budget ranges are not explicitly stated, the procurement involves multiple software license subscriptions across different service tiers. Invoices will be processed via email to doitfiscal.invoiceservice@gmail.com, and the performance location is set at 100 Community Place in Crownsville, MD. The solicitation requires vendors to demonstrate compliance with detailed data protection requirements, including breach notification protocols and potential contract termination for significant data protection violations.