Cogen Generator Maintenance and Repair

Hudson Valley Community College (HVCC) is seeking a qualified vendor to provide comprehensive maintenance and repair services for its cogeneration plant generators through Request for Proposal (RFP 26-538). The procurement involves servicing six generator sets, specifically two 825 KW and three 1350 KW natural gas engines, and one 2200 KW diesel engine that have been operational for over 20 years. Vendor qualifications include having a service location within 200 miles of HVCC and performing all work using the contractor's own employees. Key deliverables include emergency on-site 24/7 response with a 24-hour response time, minor internal inspections at 13,000 run hours, major internal inspections at 33,000 run hours, and adherence to Caterpillar Maintenance Interval Schedule. The contract will be effective from September 1, 2025, to August 31, 2026, with potential extensions for two additional one-year terms. Proposals are due by 2:00 pm DST on Friday, October 24, 2025, and can be submitted electronically through Bonfire, in-person, or by mail.

The RFP does not specify explicit set-aside designations for disadvantaged enterprises, but it does emphasize compliance with equal opportunity and affirmative action guidelines. Bidders must submit a signed Non-Collusive Bidding Certification and provide proof of comprehensive insurance coverage, including $1,000,000 per occurrence for general liability and $5,000,000 in umbrella liability. While no specific budget range is detailed, the college will be responsible for parts costs, and services will be invoiced at approved hourly rates reflecting straight time, overtime, and holiday pay. Contractors must conform to prevailing wage rates and New York State labor laws. The successful vendor will be required to complete a Service and Supply Agreement and provide references, preferably from an educational institution. HVCC reserves the right to reject incomplete proposals or those not meeting specified requirements, ensuring a competitive and thorough selection process.