Coffee Schools Data Center Power

The Coffee County School System in Douglas, Georgia is issuing a Request for Proposal for data center power management equipment and services through a sealed bidding process. The procurement seeks two APC 20kW uninterruptible power supplies with lithium-ion batteries, rack mounting components, management licenses, and installation and configuration services, or equivalent systems from any brand meeting the same functionality requirements, including internal redundancy (n+1) capability, 9U or 12U rack-mount form factor, expandable battery packs, integrated network management capability, and a minimum 3-year parts and labor warranty. Additionally, the RFP requests six APC 30A power distribution units or equivalent with intelligent features including outlet-level metering, remote rebooting capability, integrated network interface, IEC C13 and C19 power cord compatibility, and vertical form factor. All equipment must be new, factory-sealed with original manufacturer warranties, and no used, refurbished, or discontinued items are acceptable. Proposals must be received by 3:00 PM EST on Wednesday, January 21, 2026, at the Coffee County Board of Education, 211 Gaskin Ave South, Douglas, GA 31533, with a question deadline of 3:00 PM EST on January 16, 2026. The district will announce the selected vendor on Friday, January 30, 2026, following board approval on January 29, 2026, with a contract service date of July 1, 2026, through June 30, 2027. Evaluation criteria are weighted at 50 points for cost effectiveness of the product, 20 points for adequacy of response and proposed product, 20 points for satisfactory previous business relationships, 5 points for references, and 5 points for local or in-state vendor status.

Authorized resellers must hold a Service Provider Information Number from the Schools and Libraries Division, as the procurement is funded through E-rate with eligible and ineligible items to be listed separately on pricing forms; vendors must provide discounted billing with reimbursement following the Schools and Libraries Division invoicing guidelines. The proposal pricing must remain valid for 60 days from submission. No specific set-asides for disadvantaged enterprises or small businesses are mentioned in the RFP. The Coffee County School System currently operates a 25.6kW maximum capacity data center with 9.3kW working load and plans significant infrastructure upgrades including new PowerVault and PowerEdge servers plus twelve additional 4U servers with maximum 1500W draw each; the new UPS system will be grid-tied with a backup generator connection and will require load balancing during installation. No specific budget range or award value is disclosed in the RFP documentation, though the district reserves the right to adjust quantities based on funding availability and will not commit to award based solely on meeting stated requirements.