Coffee and Tea

The State of Delaware's Office of Management and Budget, Government Support Services is seeking a statewide contract for coffee, tea, and related coffee products through Solicitation No. GSS25044-COFFEE_TEA. The contract will run from October 1, 2025, through September 30, 2026, with potential for three additional one-year renewals. The procurement covers a comprehensive range of coffee and tea products including ground, instant, liquid, bagged, and concentrated formats, along with associated dispensing equipment and service requirements. Successful vendors must provide coffee dispensers, urns, and satellite warmers at no additional cost, and commit to quarterly preventative maintenance and 24-hour emergency service. Key deliverables include equipment loan, on-site repairs, and compliance with food safety standards. The solicitation requires vendors to submit detailed technical responses, pricing spreadsheets, and comprehensive vendor information forms through the online Bonfire portal by June 10, 2025, at 3:00 p.m. local time. Written questions must be submitted by May 20, 2025, with official responses posted by June 3, 2025.

The contract appears open to all qualified vendors without explicit set-aside designations for disadvantaged enterprises. Potential participants must complete multiple mandatory forms including a Non-Collusion Statement, Vendor Information Sheet, Business References form, Confidentiality Form, and Subcontractor Information form. The state reserves the right to make multiple awards, partial awards, or award by item type, suggesting flexibility in vendor selection. While specific budget ranges are not explicitly stated, the comprehensive nature of the solicitation implies a potentially significant contract value covering state agencies, school districts, political subdivisions, municipalities, volunteer fire companies, and other entities receiving state funds. Vendors must demonstrate comprehensive capabilities in coffee and tea product supply, equipment provision, maintenance, and customer service. The contract will be integrated into the state's eMarketplace solution, requiring vendors to comply with specific technical and service protocols.