Cobblestone 101 IRA - Bathroom Renovation

The Finger Lakes Developmental Disabilities Services Office (DDSO), operating under the New York State Office for People with Developmental Disabilities (OPWDD), is soliciting competitive bids for a complete bathroom renovation project at the Cobblestone 101 Intermediate Residential Apartment (IRA) located at 101 Cobblestone Terrace, Newark, New York 14513 (Warren County). This Request for Quote (RFQ) for Project Number CMM FL24293 encompasses full demolition and reconstruction of existing bathrooms in multiple rooms including bathrooms 11 and 13, and bedrooms 1, 2, 6, 7, 8, and 9. The scope of work includes removal of ceiling, wallboard, and subfloor; installation of floor drains and plumbing rough-in; installation of subfloor with proper pitch toward drains; and final tile flooring and bathroom fixture installation. The work must commence within 120 days of award and proceed continuously from demolition through completion. Deliverables include new epoxy resin flooring, solid surface wall panels, updated plumbing fixtures including toilets, vanity sinks, and shower assemblies with French drains, grab bars, recessed lighting, and exhaust fans with timer controls, all designed to meet ADA compliance requirements and the New York State Residential Code 2025 Edition. A mandatory site visit is scheduled for Tuesday, May 26, 2026, at 11:00 a.m., and attendance is required for bid eligibility; bids will not be accepted from vendors who do not attend or arrive late. Contractors must submit written questions regarding project specifications by May 28, 2026, with official responses provided by June 1, 2026. Bid proposals are due on June 3, 2026, by 8:00 p.m., and all quotes must remain valid for 90 days following the bid due date. The contract will include a one-year warranty covering parts, materials, and labor. Required qualifications include valid New York State Department of Labor (NYSDOL) registration under Labor Law 220-i and submission of a Certificate of Registration at the time of bid submission, with failure to provide these credentials resulting in automatic disqualification. Contractors must maintain comprehensive insurance coverage including Workers' Compensation, General Liability (minimum $1,000,000 per person, $2,000,000 per occurrence), and Automobile Liability insurance as applicable, with OPWDD named as an additional insured. Work hours are restricted to 9:00 a.m. to 2:00 p.m., Monday through Friday, and the residence will remain occupied during construction. The project is designated as a New York State public works project requiring the payment of prevailing wages per NYSDOL PRC number 2026012875, and certified payroll documentation must accompany all invoices prior to payment.

This procurement does not identify specific set-asides for disadvantaged enterprises, minority-owned businesses, or women-owned businesses based on the available documentation, and the solicitation does not appear to restrict participation to particular organizational categories. No incumbent vendors or current contractors are identified in the project documents. No budget range or award value is specified in the provided materials; however, invoices must be submitted within 30 days and include the PO number OPD01-, Unit ID #3660235, and be submitted electronically to AccountsPayable@ogs.ny.gov. Subcontractors require pre-approval from the Finger Lakes DDSO prior to engagement. The OPWDD reserves the right to reject any proposals, withdraw the RFQ, make partial awards, and disqualify non-conforming contractors, with award determinations to be made within 90 days of the RFQ deadline. Interested bidders should request an invitation for bid by submitting company letterhead with current contact information via fax to 585-461-8811 (Attention: Franchesca Sagen) or email to FL.Purchasing@opwdd.ny.gov, and should note that the NYSDOL estimates approximately 3-4 weeks for reviewing registration applications and issuing certificates, making prompt registration advisable to avoid project schedule disruptions.