CO - IRJCF - Evaporative Coolers for Horticulture

The Ohio Department of Youth Services (ODYS) is soliciting quotes from suppliers to procure and install four evaporative coolers at the Indian River Juvenile Correctional Facility (IRJCF) located at 2775 Indian River Road SW, Massillon, Ohio 44646. This is a turnkey procurement requiring the supplier to provide four Champion Essick Model # 6500SD/N65SS evaporative coolers or functionally equivalent products, complete installation services inclusive of all necessary installation kits and performance startup, and one year's worth of replacement media pads for all four units. The equipment must be new with a minimum one-year manufacturer's warranty covering parts and labor, and must be capable of maintaining a temperature of 80 degrees with a maximum humidity level of 80% within a 1,500 square foot greenhouse space. All suppliers are required to attend a mandatory site visit to be considered for contract award, with dates available on Tuesday, January 20th, Wednesday, January 21st, or Thursday, January 22nd, 2026; suppliers should coordinate visits in advance with Kenneth Haldeman or Brock Ryan at the facility. The inquiry period closes on January 27, 2026, at 12:00 PM, with quotes due on February 2, 2026, at 10:00 AM, and contract award expected on February 20th, 2026. Bidders must submit itemized quotes including equipment cost, installation fee with kits and startup, and media pad replacement costs, with quotes valid for a minimum of 60 days. The contractor is fully responsible for obtaining all permits and inspections, performing wiring and plumbing connections, ensuring equipment functionality with existing controls, and removing all construction debris.

The solicitation documents do not indicate set-aside designations, restrictions on respondent types, or disadvantaged enterprise requirements, and no incumbent vendors or current contractors are referenced. The supplier must demonstrate applicable licenses and certifications, along with documented experience performing similar evaporative cooler installations over the past three years; if subcontracting the installation, the subcontractor's name and qualifications must be provided. Contract award will be made to the lowest responsive and responsible bidder as determined by the agency, with emphasis on cost and experience. The standard terms and conditions applicable to all Ohio state contracts require comprehensive insurance coverage including Commercial General Liability of at least $2,000,000 per occurrence, Automobile Liability of at least $1,000,000 per accident, and Workers' Compensation with statutory limits. No specific budget range or award value is disclosed in the solicitation; pricing will be determined by responsive bids received. The contractor must comply with all Ohio Revised Code provisions, antitrust regulations, accessibility standards, and data security requirements as outlined in the state's standard terms and conditions.